Job Description

Department

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JACOBS SCHOOL OF MUSIC (BL-MUS-IUBLA)

Job Summary

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Department-Specific Responsibilities

Manages and reconciles general Jacobs School of Music (JSOM) p-cards. Processes and deposits cash checks. Claims and reconciles electronic payments. Manages PIC background check guest roster. Assists with scheduling meetings and managing calendars. Serves as primary backup for travel, purchasing, and mailroom. Assists with monthly FEM transfer docs and monthly account clearing. Serves as backup for Marketplace order processing. Performs file retention review and disposal. Performs other tasks as assigned.

General Responsibilities

Under moderate supervision, performs financial and administrative tasks related to processing financial or other administrative records. Processes documents into the university's central information systems (Travel, KFS, HRMS, etc.) and verifies that information is correct. Investigates and resolves discrepancies in financial documents. Maintains records of financial transactions, compiles data, and prepares reports. Verifies accuracy of adjustments to payroll including supplements and garnishments. Audits, coordinates, and processes payroll; verifies accuracy of payroll information. Confirms available accounts and ensures timely payments are made to payees. Responds to inquiries regarding financial and/or personnel policies and procedures. Serves as a liaison to department and/or other university divisions. May provide guidance to lower-level employees on their day-to-day work.

Qualifications

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Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.



EDUCATION

Required

High school diploma or equivalent (such as HSED or GED)

Preferred

Associate's degree

WORK EXPERIENCE

Required

2 years of relevant experience

SKILLS

Required

Proficient communication skills Maintains a high degree of professionalism Demonstrates time management and priority setting skills Demonstrates a high commitment to quality Possesses flexibility to work in a fast paced, dynamic environment Highly thorough and dependable General knowledge or demonstrated ability to learn basic functionality of IU systems (KFS, HRMS, SIS) Experience in managing and documenting workflows, processes, and/or data entry Basic understanding of technology Ability to use standard office equipment such as phone, fax, scanner, etc. Proficiency in computer systems, including standard Office software Basic accounting and financial skills; ability to reconcile accounts Demonstrates ability to apply concepts and policies to daily work functions Good oral and written communication skills Ability to clearly present material and make it accessible to a specific audience

Working Conditions / Demands

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This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Benefits Overview

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For full-time staff employees, Indiana University offers a wide array of benefits including:

Comprehensive medical and dental insurance Health savings account with generous IU contributions Healthcare and dependent care flexible spending accounts Basic group life insurance paid by IU Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance Base retirement plan with generous IU contributions, subject to vesting Voluntary supplemental retirement plan options Tuition subsidy for employees and family members taking IU courses 10 paid holidays plus a paid winter break each year Generous paid time off plans Paid leave for new parents and IU-sponsored volunteer events Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

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Career Level: Intermediate


FLSA: Nonexempt


Job Function: Finance


Job Family: Financial Administration


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Posting Disclaimer

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This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.


If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

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Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

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The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

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Request Support

Telephone: 812-856-1234