Job Description

Nature of Work

This is professional level accounting/analytical work in the City\'s Finance Department. An employee in this classification may be responsible for performing accounting and finance functions in assigned areas that include, but are not limited to accounts receivable, accounts payable, payroll, general ledger, financial analysis and reporting, revenue processing and customer service as well as undertaking specific projects assigned.

General supervision may be received from and work reviewed by a Division Head including the Chief Accountant, Finance Manager, Revenue Manager, and Treasury Manager. An employee in this classification is expected to learn the full scope of duties outlined below and exercise considerable judgment and discretion in solving the more difficult problems arising out of financial transactions and analysis using generally accepted principles and standards.

Illustrative Examples of Essential Duties

May perform City payroll functions including:

• Preparing, reviewing and verifying check replacements and computerized payroll reports
• Reconciling payroll accounts and bank accounts
• Responding to inquiries from employees
• Preparing and inputting payroll calendars and schedules
• Processing personnel transactions, union contracts, and deductions
• Preparing journal entries and financial reports
• Preparing, reviewing and approving all payroll magnetic tapes, preparing tax reports
• Processing bank transactions
• Reviewing and posting payroll from time sheets

May perform Resort Tax program functions including:

• Reviewing and analyzing field audits
• Addressing assessment appeals
• Reviewing delinquent lists and requests for prosecution
• Appearing in court and assisting in the presentation of delinquent cases
• Resolving taxpayer inquires and recommending payment arrangements
• Previewing computer generated and manually prepared reports
• Preparing reports and statistical information
• Preparing journal entries and financial reports
• Reconciling Resort Tax revenues with the financial management system
• Processing, analyzing and reconciling Resort Tax returns for accuracy and completion
• Preparing correspondence and attending meetings.

May perform Accounts Payable program functions including:

• Troubleshooting between vendors and City departments regarding disputed invoices
• Preparing monthly sales tax return
• Reconciling accounts payable and outstanding encumbrances on the financial management system
• Preparing journal entries and financial reports
• Reviewing a variety of bank reconciliations
• Preparing and reviewing Gulf Breeze Loan Program transactions
• Reviewing and reconciling Purchasing Card transactions
• Preparing, reviewing and processing check vouchers and bank wire transfers

?May perform Accounts Receivable functions including:

• Preparing and/or reviewing the following:
• Cashier reports and deposits
• Billing and collections reports
• Lien searches and overseeing the maintenance of files
• Special Assessment Bills
• Reconciling a variety of revenue funds
• Preparing journal entries and financial reports
• Reviewing City deposits, journal entries, and refunds
• Processing payments for City services, applications, bills, invoices, taxes and fines
• Conducting collection services for monies owed to the City for services, applications, bills, invoices, taxes and fines
• Processing, analyzing and reconciling tax returns for accuracy and completion

May perform General Ledger functions including:

• Preparing and inputting City fixed assets entries
• Analyzing capital expenditures for additions to fixed assets
• Recording monthly fixed assets depreciation and updating the computerized fixed assets system
• Preparing the following:
• Detailed schedules summarizing fixed assets by department
• Year-end reports
• Journal entries and financial reports
• Analyzing and reconciling accounts, financial records, and preparing detailed accounting reports
• Preparing financial statements
• Preparing and reconciling a variety of bank reconciliations

May perform Revenue program and Customer Service functions including:

• Providing excellent customer relations through the delivery of quality service, prompt handling of requests and satisfactory resolution of complaints
• Providing general information and guidance to applicants of City services
• Processing, verifying and routing the following:
• Business Tax Receipts Certificates of use and Annual Fire Permit applications
• Sidewalk Caf\xc3\xa9 applications
• Residential Parking Permit applications
• Visitor Parking Permit applications
• Monthly Municipal Parking Garage and Surface Lot applications
• Resort Tax applications
• Artist Vendor, Street Performer and Non-Profit Lottery applications
• Garage Sale and Real Estate Permit applications
• Requests for Lien Searches
• Parks and Recreation Program applications
• Preparing the following:
• Reports and statistical information
• Journal entries and financial reports
• Lien searches on properties
• Reconciling and balancing Revenue program transactions
• Processing, reconciling and mailing of renewal notices for various Revenue program functions
• Preparing and analyzing revenue reports
• Processing, analyzing and reconciling applications for accuracy and completion

Minimum Requirements

\xc2\xb7 REQUIRED:

• Graduation from an accredited college or university with Bachelor\'s degree in Accounting, Finance, or a closely related field
• Four (4) years full-time paid professional accounting and/or financial experience in the areas of accounts receivable/payable, maintenance of electronic financial records and handling of customer concerns preferably in the public sector
• Other combinations of experience and education that meet the minimum requirements may be substituted
• Demonstrated ability to provide high quality service within constrained resources in a multi user environment.

Physical Requirements:

• Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, talk, sit, stand, hear, use hands to fingers, handle, feel or operate objects, read and write.
• Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to, personal computer, calculator, copier, and fax machine
• No significant standing, walking, moving, climbing, carrying, bending, or kneeling
• Work is predominantly indoors within a usually quiet to moderately noisy environment.

For all positions:

• Ability to establish and maintain effective working relationships with elected officials, coworkers, the press the general public and members of diverse cultural and linguistic backgrounds regardless of race, religion, age, sex, disability, political affiliation, gender identity or sexual orientation.
• Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of all city ethics and conflicts of interest policies. Strong understanding of ethical behavior is required.
• Ability to maintain regular and punctual attendance.
• Performs related work as required
• Reports to work as directed during an emergency as an essential employee of the City of Miami Beach

For all technical, professional, supervisory and managerial positions:

• Ability to develop innovative and creative solutions to issues consistent with the City\'s strategic plan.

Applicants must detail any related work experience on the application or risk disqualification. It is the applicant\'s responsibility to update their NEOGOV profile with work experience, education, certifications and personal contact information when submitting each application, failure to do so will result in ineligibility. City of Miami Beach employees must reflect their current position and detail their work experience on the application to avoid being disqualified.

Veterans Preference: Veterans Preference is awarded in accordance with Florida State Statute 295.07. If veteran\'s preference is being claimed, it must be indicated on the application form and proper documentation, including all forms DD-214 (either Member 2 or Member 4), as well as the final Department of Defense Disability Letter (dated within one year) must be submitted with the application

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