Job Description

Position Details

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Position Information

Requisition Number

S4243P

Home Org Name

Schl Fisheries Aquac Aquat Sci

Division Name

College of Agriculture

Position Title

Financial Assistant

Job Class Code

DE01 A/B

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

Auburn University and the

College of Agriculture

is excited to recruit candidates for a

Financial Assistant!

The individual in this position will serve as the central point of contact for all purchasing card and travel related business for the School of Fisheries, Aquaculture, & Aquatic Sciences.

About Auburn:

Auburn was named by Forbes Magazine as one of the state of Alabama's best employers, with employees staying an average of ten years! Learn more about Auburn's impact, generous employee benefits, and thriving community by visiting aub.ie/working-for-auburn.

Why employees choose Auburn

: Auburn University was named by Forbes Magazine as one of the state of Alabama's best employers, with employees staying an average of ten years. Employees enjoy competitive benefits that include top-notch health insurance, generous retirement plans, tuition assistance for employees and dependents, flexible spending accounts and more! Learn more about Auburn's impact, generous employee benefits, and thriving community by visiting

aub.ie/working-at-auburn

.

Our Commitment

: Auburn University is committed to a diverse and inclusive campus environment. Visit

www.auburn.edu/inclusion

to learn more about our commitment to expanding equity and inclusion for all.

Essential Functions

Duties include, but are not limited to the following:

Gathers and reviews documentation to ensure completeness and accuracy; makes proper inquiries when information is not present. Uploads documentation to banner for Swingle Hall, E. W. Shell Fisheries Center, and CASIC faculty, staff, and students in a timely manner to meet deadlines. Identifies M&E purchases on grants and consults with accountant. Fields, researches, and resolves questions. Manages purchasing cards: applications, maintenance forms, and collects purchasing cards for terminating employees; assembles monthly audit package of original documentation. Researches PBS and CGA Inquiries, prepares journal vouchers to move items accordingly. Creates, schedules, and implements purchasing card training. Works with purchasing card team to coordinate workload with outlying areas; resolves outstanding issues. Tracks number of purchasing card transactions and error rates. Serves as point of contact for Travel Vouchers for faculty/students; answers and researches questions as needed. Assists in preparing travel vouchers as needed. Researches and resolves PBS/CGA inquiries. Prepares journal vouchers as needed. Processes incoming checks and reimbursements as needed. A/P for Recharge Centers.





Minimum Qualifications

Minimum Qualifications

Level I:

High school diploma or equivalent; no experience required.

Level II:

High school diploma or equivalent plus 2 years of experience in financial support services.

Substitutions allowed for Experience:

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.


Minimum Skills, License, and Certifications

Minimum Skills and Abilities

The successful candidate must have excellent interpersonal communication and organizational skills and have demonstrated ability to multi-task, set priorities, meet deadlines, and work both independently and as part of a team.

Minimum Technology Skills

Basic knowledge of standard office equipment and procedures.

Minimum License and Certifications

None Required.


Desired Qualifications

Desired Qualifications

Desired qualifications include the following:

Knowledge and experience with Microsoft Word and Excel. Familiarity with Auburn University administrative and financial policies, procedures and the AU Banner system.





Posting Detail Information

Salary Range

$31,280 - $47,160

Job Category

Office/Administrative Support

Working Hours if Non-Traditional

City position is located in:

Auburn

State position is located:

Alabama

List any hazardous conditions or physical demands required by this position

Posting Date

02/10/2025

Closing Date

02/26/2025

EEO Statement

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. The Office of Affirmative Action/Equal Employment Opportunity (AA/EEO) strives to ensure an inclusive and equitable working, living, and learning environment for members of the Auburn University community. Please visit their

website

to learn more.

Special Instructions to Applicants

Please utilize the attachment feature of our online employment site and attach/upload a cover letter and resume.