Job Description

FXD Paralegal and Administrative Assistant
Posting Number S2115P
Department School of Law
Work Schedule

Monday through Friday, 8:00 AM-5:00 PM may include a few evenings to coordinate the Center events
Employment Status Fixed-Term
Temporary or Fixed-Term Assignment End Date 12/31/2024
Hours per Week 40
Months per Year 12
Job Purpose

Performs paralegal duties for Advocacy and LGBTQ+ clinics within the Center for Civil and Human Rights. Assists the clinical faculty members in performing a broad range of administrative duties, including grant application and reporting. The position also performs a wide range of complex administrative, student support, event planning, and budgetary duties for the Center for Civil and Human Rights. The candidate develops and maintains strong professional relationships and works collaboratively with a variety of internal and external stakeholders, and is expected to function professionally with and without direct supervision, using discretion, professional judgment, and maintaining confidentiality.
Target Salary (Annualized 12 months, 40 hours/week) 47000
Minimum Salary (Annualized 12 months, 40 hours/week) 45831
Salary Midpoint (Annualized 12 months, 40 hours/week) 53919
Maximum Salary (Annualized 12 months, 40 hours/week) 62007

Essential Functions

Essential Function Category Title Paralegal Duties
% of time for section 50%
Function Details

• Performs paralegal duties, including but not limited to drafting and finalizing pleadings, correspondence, and other legal documents, maintains a client caseload. Performs complex administrative support work for the supervising attorneys. Assists the clinic supervisors, law clerks, and legal interns. Instructs students and faculty on court procedures and legal office procedures (e.g., network, family law software, legal forms, and timekeeping). Reviews client applications for service, including screening and responding to incoming calls and applications, interviewing clients, and makes referrals to outside agencies as needed.
• Interacts with law clinic students on a daily basis, providing procedural and basic legal information and guidance.
• Interacts with a broad range of clients and members of area agencies and the legal community.
• Performs all work with attention to detail, accuracy, and compliance with legal procedural requirements.
• Monitors Court dockets for active cases, files court pleadings as needed for active cases, and works with students on case file management and organization.
• Ensures that legal documents are prepared according to established formats. Checks legal citations and references, ensures that legal documents are prepared in accordance with established formats, type legal documents from note taking records, tapes, CDs, handwritten or rough-typed drafts.
• Acts as a liaison with grant administrators; prepares monthly and periodic statistical reports and annual grant renewal applications.

Essential Function Category Title Administrative Support
% of time for section 40%
Function Details

• Performs duties associated with scheduling, organizing, and operating conferences, seminars, events, legal and advocacy clinics, and meetings, including coordinating logistics.
• Uses multiple technical applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email, internet, and Gonzaga-specific database programs.
• Use spreadsheet and database software to create and monitor budget and track expenses.
• Assists with correspondence and proofreading, as assigned.
• Maintains professional and accurate records including confidential records, grades, reports, and information, both in electronic and written format. Also facilitates the transmission of accurate records, grades, reports and information to other departments.
• Schedules and coordinates appointments, calendars, meetings, travel and other events, including the procurement of logistical needs.
• Monitors assigned website(s) and calendar(s) to keep both up to date with changes and events.
• Assists Directors with creating and maintaining processes, systems, policies, and procedures for annual and reoccurring programming and events.
• Submits and monitors work orders for office and department members.
• Maintains and orders supplies for the office.

Essential Function Category Title Customer Service
% of time for section 10%
Function Details

• Arrive on time to open and close office for daily operations.
• Welcome and greet all visitors with pleasant and professional demeanor.
• Assists students by determining who can best provide information needed by the student, and providing basic and initial assistance to students.
• Maintain the reception area environment, to include aesthetics, tidiness, and appropriate decorum (behavior).
• Maintains and manages use of room reservations, when applicable.
• Respond and proactively assist with inquiries on a multi-phoneline system and email communication in a timely and professional manner.
• Proactively work to facilitate communication between students, stakeholders, other departments, and faculty.
• Resolve complex and escalated issues.

Other Functions

Other Functions

• Other duties as assigned by the department.

University Competencies

University Work Values

Promoting Excellence in Academic Endeavors and Professional Practice

• Fostering intellectual depth, competence, reflection, and creativity in pursuing exemplary, rather than satisfactory, outcomes

Sharing Responsibility for Mission Identity and Leadership

• Making a personal commitment to learn about Gonzaga\'s mission, discovering ways to contribute individually and collaboratively to our distinctive learning and research community

Affirming a Commitment to Human Dignity

• Engaging one another with profound respect, professionalism, and cura personalis while supporting one another\'s continued learning, development, and maximizing of potential

Advancing a Culture of Inclusiveness

• Developing cultural fluencies and global awarenesses, and practicing habits that enable us to value, recruit, and support community members from historically underrepresented backgrounds

Caring for Our Common Home and Integral Ecology

• Growing ecological awareness of and respect for the interconnectedness of human and non-human life, and the need to develop and practice habits that are mutually beneficial to all life

Cultivating Individual and Community Accountability

• Demonstrating mutual commitment to our shared project by holding ourselves and others responsible for actions, expecting appropriate behavior, and aligning activities with ethical and professional standards

Qualifications/Knowledge Required/Years Experience Required

Degree Required Vocational, Associates, Technical Degree
Certifications and/or Licensures required

n/a
Knowledge Required Early career, knowledge may be from education and/or some experience
Years Experience Required 3-4.99 years
Minimum Qualifications

• Vocational. Associates, Technical degree
• Two or more years of support experience in the higher education field
• Three or more years of legal experience as a legal assistant and/or paralegal.
• Ability to relate and work well with diverse groups of people while representing the Law School in a professional manner.
• Strong verbal and written communication skills necessary to communicate job-related processes to internal and external customers.
• Microsoft Word skills to include the ability to create reports, containing graphs and other intermediate functions (e.g. perform mail merge, insert table of contents).
• Microsoft Excel skills to include the ability to create spreadsheets (e.g. formulas, filters, graphs).
• Maintain composure in a fast-paced work environment.
• Demonstrated ability to manage competing priorities with frequent interruptions.
• Demonstrated ability to operate with a high level of confidently and discretion.
• Demonstrated ability to accurately input data into various systems.

Desired Qualifications

• Ability to independently learn and work with internal software and programs like Concur
• Proficient in creating table of contents and table of authorities
• Status as registered paralegal.
• Current Notary Public.

Physical / Environmental Qualifications

• Remain in stationary position 70% of the time
• Wrist and hand movements related to computer work
• Ability to prep for and attend meetings and events across campus in various weather conditions
• Bend, stoop, kneel, stretch and reach
• Pick-up, carry and move items up to 25 lbs.

Posting Detail Information

Open Date 09/11/2023
Close Date 09/25/2023
Open Until Filled No
Application Review Begins On 09/25/2023
Special Instructions to Applicants
EEO Statement

Gonzaga University is a Jesuit, Catholic, humanistic institution, and is therefore interested in candidates who will contribute to its distinctive mission. Gonzaga University is a committed EEO/AA employer and diversity candidates are encouraged to apply. All qualified applicants will receive consideration for employment without regard to their disability status and/or protected veteran status. Applicants with disabilities needing reasonable accommodations to complete the application or hiring process should contact Human Resources (509) 313-5996.
Clery Statement

Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics

The safety of all members of the campus community is of vital concern to Gonzaga University. Information regarding crime prevention advice, the law enforcement authority of Campus Security, policies concerning the reporting of any crimes which occurred on the campus (and other specified locations), other security and safety-related policies, as well as the crime statistics for the most recent 3-year period may be found in the Campus Safety and Security Guide and Annual Fire Safety Report. The Gonzaga-In-Florence Safety & Security Guide is also available.

A copy of the report can be found online at . A paper copy of the Campus Safety & Security Guide and Annual Fire Safety Report or the Gonzaga-In-Florence Safety & Security Guide may be obtained by contacting the Student Development Office on main campus, College Hall 120. The Florence Guide may also be obtained on the Florence campus in room 105.

Posting Supplemental Questions

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