Job Description

Description

Introduction

Do you want to join an organization that invests in you as a(an) GME Coordinator? At HCA Florida Lake Monroe Hospital, you come first. HCA Healthcare has committed up to 300 million in programs to support our incredible team members over the course of three years.

Benefits

HCA Florida Lake Monroe Hospital, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
• Free counseling services and resources for emotional, physical and financial wellbeing

• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)

• Employee Stock Purchase Plan with 10% off HCA Healthcare stock

• Family support through fertility and family building benefits with Progyny and adoption assistance.

• Referral services for child, elder and pet care, home and auto repair, event planning and more

• Consumer discounts through Abenity and Consumer Discounts

• Retirement readiness, rollover assistance services and preferred banking partnerships

• Education assistance (tuition, student loan, certification support, dependent scholarships)

• Colleague recognition program

• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)

• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Note: Eligibility for benefits may vary by location.

You contribute to our success. Every role has an impact on our patients\xe2\x80\x99 lives and you have the opportunity to make a difference. We are looking for a dedicated GME Coordinator like you to be a part of our team.

Job Summary and Qualifications

POSITION SUMMARY: Assists the Program Director in developing and maintaining the educational quality of the training program while ensuring compliance with ACGME accreditation standards and other regulatory requirements.

With oversight and direction from the Program Director (as needed), the Program Coordinator is responsible for the operational and financial management of the accredited Residency training program. The position requires a comprehensive and detailed understanding of national accreditation policies (ACGME); hospital policies (Osceola) and university GME policies (UCFCOM), as well as having a high-degree of initiative and independent judgment.

The Program Coordinator will continually assess and direct a wide range of programmatic issues including long range planning, recruiting trainees, developing projects, analyzing administrative workflow, maintaining databases, communicating with faculty and trainees regarding a range of issues, and managing internal and external program relations.

ESSENTIAL FUNCTIONS:

• Provides support and meets regularly with the Program Director and other Program staff, concerning office management issues and activities and the status of projects. Identifies and evaluates the methods for improving workflow and cost effectiveness and makes recommendations to the Training Director for improvement.
• Be fluent in interpreting and applying ACGME and other national accrediting agencies compliance. Provides both administrative supervision and support to residents. Acts as a liaison between residents and hospital administration when necessary. Establishes relationships and acts as a liaison to other Hospitals, internal departments, and divisions regarding resident recruitment, orientation, annual program Affiliation Agreements, and external rotations.
• Oversees and implements all progam-level trainee orientation.
• Tracks, reports, and ensures compliance with procedures regarding licensing, moonlighting, duty hours, annual contracts, and initial and re-credentialing of trainees. Manages materials for specialty-specific trainee exams and may assist with proctoring exams.
• Develops, implements, and oversees the maintenance of filing, record keeping, distribution of materials, and other types of office/program systems. Evaluates and standardizes office procedures and effectively troubleshoots and resolves issues. Maintains databases with resident and faculty data, including New Innovations and/or Med Hub. Manages the evaluative processes of the trainees, program, faculty and rotations.
• Plans departmental annual events including recruitment, orientation, graduation, faculty retreats, as well as various meetings and program-related events. Organizes meetings and prepares and distributes materials for conferences and lectures. Coordinates medical student rotations and, as appropriate, \xe2\x80\x9cobserverships\xe2\x80\x9d.
• Creates and/or maintains external program advertising/media through websites, publications and other such media. Maintains program\xe2\x80\x99s website.
• Maintains the ERAS database (Electronic Residency Application System) and oversees its processes during the Residency Recruitment season. Performs all Match responsibilities and corresponds with newly matched residents about requirements and process for appointment to the hospitals. In applicable programs, assists with quota review and rank list entry and certification in NRMP (National Residency Matching Program).
• Tracks and processes paperwork for all visas; Verifies trainees\xe2\x80\x99 status and activities as needed.
• Assists in the preparation for ACGME Site Visits and internal reviews.
• Performs other duties as assigned by the GME Director or Program Director.
• Develops, monitors and reports on the training program budget. Works with the business manager and/or Administrative Director to ensure accuracy of monthly budget statements and develops yearly residency budget. Responsible for recurring purchase orders for the residency program, processing all check requests, and paying bills associated with the program\xe2\x80\x99s activities. May be responsible for management of grants awarded to individual residents.

What qualifications you will need:

PREFERRED QUALIFICATIONS:

• High School Diploma or some college required. Bachelor\xe2\x80\x99s Degree preferred.
• Minimum of 3-5 years of office administration experience and 1+ years in Graduate Medical Education.

SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:

• Excellent written and verbal communication skills (able to take meeting minutes; be an ambassador for the program).
• Ability to organize information.
• Ability to handle sensitive information with absolute confidentiality.
• Working knowledge of software applications including Microsoft Word, Excel, and PowerPoint.
• Working knowledge of ERAS, Med Hub, Meditech (Provider Dictionary), eSAF
• ERAS and NRMP experience helpful, but not required.
• Exercises good judgment, discretion and diplomacy in communications.
• Ability to make decisions independently or to escalate issues as needed.

HCA Florida Lake Monroe Hospital is a 221-bed acute care hospital. We serve the communities of Seminole and West Volusia County. At HCA Healthcare, we are committed to the care and improvement of human life. We are a Level II Trauma Center. We provide the only full-service cardiovascular program. Our program offers open-heart surgery and interventional cardiology. Electrophysiology, cardiac rehabilitation, and comprehensive diagnostic services are also offered by this program. Other services that we provide include orthopedic and spine care, as well as robotic surgery. We offer acute inpatient medical rehabilitation and complete imaging services.

HCA Healthcare has been recognized as one of the World Most Ethical Companies by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated 3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expense

"Good people beget good people."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder

We are a family 270,000 dedicated professionals! Our Talent Acquisition team is reviewing applications for our GME Coordinator opening. Qualified candidates will be contacted for interviews. Submit your resume today to join our community of caring!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

HCA Healthcare