Job Description

Position Information

Job Title Grants Program Manager - Hybrid and Remote Optional


Notre Dame Research is committed to creating a community that fosters equity of experience and opportunity and ensures that members of all backgrounds feel safe, welcome, and included. We strive to achieve a culture of openness, autonomy, and belonging; making Notre Dame an exceptional place for our team, partners, and collaborators to flourish.

Come grow with us! The University of Notre Dame received a record-breaking $222.7 million in research award funding for fiscal year 2021. This is more than $42 million over the previous record and the first time the University has surpassed the $200 million mark. To support this immense growth, Notre Dame Research is recruiting a research administration professional to enhance the team that will steward our research enterprise into its next phase.

The University of Notre Dame has been selected for inclusion in the Association of American Universities (AAU), a consortium of the nation\'s leading public and private research universities, Notre Dame\'s president, Rev. John I. Jenkins, C.S.C., announced recently. Click to read the press release.

\xe2\x80\x9cWhile Notre Dame has long been known for its undergraduate education, we have striven to be a preeminent research institution with superb graduate education, all informed by our Catholic mission,\xe2\x80\x9d Father Jenkins said. \xe2\x80\x9cWe are honored to be invited to join the AAU and heartened by the AAU Board\'s recognition of our progress as a research university, and we look forward to participating in this august organization.\xe2\x80\x9d

We are seeking a critical-thinking and conscientious professional to work as a Grants Program Manager (GPM) to serve Notre Dame\'s world-class faculty, staff researchers, departmental and center/institute administrators across a variety of disciplines. GPMs support research program activities, including monitoring and maintaining award funds and accounts, providing services such as budgeting, forecasting, and reviewing expenditures for allowability, allocability and reasonableness; communicating all grant terms and conditions to the project teams with an eye towards compliance; and assisting with hiring, purchasing, and reporting.

GPMs are expected to work proactively and anticipate the needs faculty and researchers may have during the lifetime of their projects. The ability to work independently with minimal oversight and within a wider team is critical for success in the GPM role. Notre Dame Research Administration strives to deliver a seamless customer-service experience to our faculty and researchers throughout the entirety of the research lifecycle.

Notre Dame Research fully embraces the University\'s efforts to cultivate a coaching culture across all levels of its personnel, which encourages having regular, synergistic conversations between employees and supervisors and two-way feedback.

We are searching for entry, mid-level (level II), and senior career (level III) professionals, who have deep curiosity and strong desire to learn. Applicants may seek to work remotely or from the beautiful Notre Dame campus adjacent to South Bend, Indiana.
Minimum Qualifications

Minimum Qualifications Qualifications for Level II Professional:

• Bachelors degree required. Will consider an equivalent combination of education and experience.
• 3 years professional work experience.
• Candidates must have the ability to analyze and interpret federal and non-federal regulations and to translate them to specific projects.
• Candidates must be able to adeptly navigate multiple computer-based internal and external research administration systems and to provide support to users within their portfolios.
• Excellent written and verbal communication skills are required as is the ability to interface with a variety of personnel in a professional and cooperative manner while navigating high-stakes conversations surrounding nuanced policies and regulations.
• Strong organizational and prioritization skills; robust time and project management skills.
• Ability to work under the pressure of internal and external deadlines in a calm and efficient manner and convey confidence to stakeholders.

Qualifications for Level III Professional:

• All qualifications of Level II Professionals plus 3 additional years working in a higher education grants management setting.
• Knowledge of eRA systems, sponsor systems, compliance and regulatory requirements in higher education.

Preferred Qualifications

Preferred Qualifications for Level III Professional candidates include:

• Experience mentoring junior-level colleagues.
• Certified Research Administrator (CRA) certificate with emphasis on auditing experience or Masters level financial accounting coursework desired.

Special Instructions to Applicants
Department Notre Dame Research Administration (43100)
Department Website research.nd.edu
Family / Sub-Family Academic Aff / Grant Admin/Proposals
Career Stream/Level EIC 2 Professional
Department Hiring Pay Range Commensurate with experience
Pay ID Semi-Monthly
FLSA Status S1 - FT Exempt
Job Category Administrator/Professional
Job Type Full-time
Schedule: Days of Week & Hours
Schedule: Hours/Week
Schedule: # of months

Posting Detail Information

The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and others that will enhance our community. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).

Posting Detail Information

Job Posting Date (Campus) 12/15/2023
Job Posting Date (Public) 12/15/2023
Job Closing Date 01/14/2024
Posting Type Open To All Applicants
Posting Number S24512
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