Job Description

JOB SUMMARY

The HR Specialist provides administrative proficiency in employment, administrative regulations, compensation, benefits, payroll, performance management, HRIS, personnel recordkeeping, and maintaining/improving administrative processes. Additionally, the incumbent assists the Branch Banking, Bank Services, Marketing & CHRO, and HR Manager with various projects/processes and provides administrative support and Board of Director support as requested by the President and CEO.

The incumbent in this position interacts frequently and daily with department managers and employees at all levels. The interaction is via phone, e-mail, correspondence, and in person. The types of interactions vary from providing information to solving problems regarding payroll and benefits programs. Interactions also include administering and verifying payroll and time records, policies and procedures, and personnel records.

There are many procedures and policies that must be administered and enforced by this position. There is a moderate amount of problem-solving in this position as well. Problems range in degree of complexity and sensitivity. The most difficult aspects of the job include:

Summary of Responsibilities:

• This position carries out responsibilities in the benefit and payroll functional areas, along with an emphasis on the following:
• Administering payroll, payroll problem resolution, and year-end processing.
• Maintaining and mastering the skills necessary to proficiently administer and utilize FSBT\'s Human Resources and Payroll Information Systems, databases, and files.
• Administer new hire benefit enrollment, process employee benefit changes, open enrollment process, and billing reconciliation to ensure proper charges.
• Communicating policy changes, interpretations, etc., that employees may perceive negatively.
• Ensure COBRA process and administration is handled timely and effectively.
• Process FMLA requests and administer requested leaves according to the bank\'s policy and regulations.
• Staying current on employment laws and regulations.
• Assist in the recruiting process, onboarding of new hires, and offboarding of terminated employees.
• Administer the performance management process.
• Researching programs or resolutions to problems and formulating recommendations.
• Understand HRIS database and ad hoc reporting.
• The ability to prioritize and complete tasks with overlapping deadlines.

PHYSICAL REQUIREMENTS/WORKING ENVIRONMENT:

An individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Physical Requirements - Must be met with or without a reasonable accommodation:

• Work is performed either standing or sitting and includes frequent position changes in response to customer needs. Ability to sit for long periods of time on occasion.
• Periodically, may also do light lifting of supplies, and other materials which weigh approximately 15-25 pounds.
• Hand dexterity with wrist and finger manipulation as well as reaching with arms and hands due to filing, compiling, calculating or computer work. Equipment used may include but is not limited to computer, calculator, telephone, copy and fax machine.
• Work interruptions are frequent. There is some pressure associated with dealing with individuals who may be emotionally charged and with project or activity deadlines and details.
• Read and comprehend instructions and correspondence. Relay information clearly and accurately.
• Applies good judgement to carry out details of projects.
• Attending meetings, participate in training sessions, etc. may be required.

Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

It is the employee\'s responsibility to notify Human Resources if you have a disability and wish to request a reasonable accommodation to perform any of the essential functions of the job.

EDUCATION REQUIREMENTS:

• 2 or 4-year college degree, preferably in business, Human Resources, or a related field, or equivalent work experience.

MINIMUM JOB QUALIFICATIONS:

• 2-3 years of related experience in business, Human Resources or a related field preferred.
• Prior payroll processing experience is a plus.
• Prior benefit administration experience is a plus.
• General knowledge of employment laws and HR practices.
• Excellent computer skills in Microsoft Windows environment.
• Demonstrated skill in database management and recordkeeping.
• Strong interpersonal skills and ability to work effectively with Managers and coworkers.
• Strong organizational skills and resourcefulness.
• Excellent listening, written, and verbal communication skills.
• Strong attention to detail and ability to function effectively in an environment with deadlines and shifting priorities.
• Evidence of the practice of a high level of confidentiality.
• Proven customer service skills and the ability to resolve problems and prevent customer dissatisfaction.
• Demonstrated ability to work well in a team environment.
• Demonstrated ability to follow company policies, guidelines, and procedures.
• Strong attention to detail, set priorities, and ability to multi-task.
• Proven ability to deliver results.
• Flexible and adaptable.
• Leads with integrity.
• Dependable and reliable.
• Be engaging, curious, and helpful while guiding clients.
• Knowledge of MS Office, Windows and Jack Henry Core is helpful.

This job description is intended to describe the kinds of tasks and level of work difficulty being performed by people assigned to this position. The list of responsibilities is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. First State Bank and Trust retains the discretion to add or change the contents of this job description at any time.

Equal Opportunity Employer

At First State Bank and Trust diversity is embraced, and we are committed to equal employment opportunity regardless of race, color, religion, sex, national origin, sexual orientation, gender identity, creed, veteran status, disability, or any other legally protected status. If you have a disability or special need that requires accommodation, please let us know.

PI222073910

First State Bank and Trust