Job Description

Classification Title:

HR Business Partner II
:

The College of Liberal Arts and Sciences (CLAS) at the University of Florida is seeking a Human Resources Business Partner II. As the university\'s largest college, CLAS is home to the humanities, the social and behavioral sciences, and the physical, natural, and mathematical sciences. The Human Resources Business Partner II is expected to have a thorough understanding of and a proven record of skills in UF directives, procedures, and processes pertaining to Human Resources. Also, this position is expected to support the strategic objectives of the College by upholding the CLAS standards of customer service innovation, and quality services. Under the direction of the Dean, this position will be responsible for providing outstanding service and support to staff regarding human resources policies, procedures, payroll, recruitment, hiring, and staff support.

Human Resources: This position serves as a support to the Dean as it relates to managing staff HR functions for the College. This includes serving as a level 1 approver for Electronic Personnel Action Forms (ePAFs), creating job requisitions, preparation of letters of offer, and coordination of and/or processing all HR transactions for the Office of the Dean. Serves as a human resources expert providing communication, guidance, and assistance to staff regarding new and current HR policies, procedures, benefits, compensation, training, and any other employee, payroll/personnel concerns. Communicates new and updated processes to staff and ensures that university deadlines and requirements are met. Works closely with the supervisors by assisting with staff-employee relations matters and departmental concerns. Consults with supervisors on implementing appropriate performance management practices and assist in addressing performance problems in accordance with applicable University procedures. This position is responsible for supporting and developing new programs that support human resource functions in CLAS. This position provides advice and guidance to department chairs and directors in human resource policies and procedures. The incumbent will be responsible for investigating and solving complex matters. Serves as college liaison with UF HR, Student Employment, Graduate School, UF Foundation, and other core offices, as required. Responsible for maintaining a detailed college personnel database, regularly compiling and analyzing data and providing reports, as requested.

Recruitment: Responsible for taking a proactive and consultative role in recruitment for College of Liberal Arts and Sciences staff positions by consulting with units on recruitment strategy including establishing and coordinating new positions, creating job descriptions, setting appropriate hiring ranges, submitting job postings in the GatorJobs system, assisting managers during the interviews, clearing candidate for hire, conducting reference checks, preparing letters of offer, and assisting with the overall recruitment process. Serve as a resource for units and new employees (TEAMS, OPS, Graduate Students, and Student Assistants) in the recruitment and hiring process. Participates the in the planning process and development of human resource strategy to meet and support the needs of the college

Time and Labor: Provide support and assistance in payroll matters. Serves as a proxy for supervisors on an individual case-by-case basis.
Responsible for overseeing Time and Labor for CLAS. Assures timely payment to all CLAS staff.

Reviews and coordinates with units the preliminary paylist, final paylist, payable time summary, and time approvals to ensure proper biweekly payments. Verify with units that distributions are current and correct. Completes retro transactions upon request. May submit requests for off-cycle checks for incomplete or missing paychecks. Audits time for employees with pay questions. Works with Central Leave in making leave adjustments. This position must be knowledgeable of all rules, regulations, procedures, policies, and guidelines governing payroll. Inputs HR Account code information and ensures incomplete distributions and contingency accounts are corrected as necessary.

Works with appropriate units to process leave cash-outs for the college. Monitors OPS appointments to ensure compliance and make recommendations for positions that have exceeded the hourly threshold. Works with deans to develop and update college policy related to alternate work location and hybrid schedule. Responsible for monitoring alternate work location requests. Manages all health assessments for the college. Responsible for reviewing and coordinating with CLAS HR representatives on the maintenance/update of supervisor\'s information in MyUFL. Monitors and keeps track of volunteers in the college. Promote CLAS DEI staff initiatives. Serves as the Staff Service Recognition liaison and coordinates the college\'s annual Employee Recognition Ceremony.

Graduate Assistantship/Fellowships: Evaluates and streamlines graduate assistantships and fellowships in CLAS.

Serve as a leader to others in the college. Provides support to leadership in assisting with staff issues and concerns. Responsible for the development and support of new programs within the human resource functions.

Responsible for onboarding new staff employees including delivering CLAS orientation. Provide basic benefits timelines and resources, conduct needs assessments, training, and ongoing employee support. Communicate deadlines for probationary benchmarks and quarterly check-ins to managers. Work with supervisors and secure extensions or issue probationary dismissals. Create, streamline, and maintain TEAMS job descriptions. Responsible for reclassifications of TEAMS positions.

Compensation analysis: Provides advice and guidance to units related to staff classification and compensation. Advises managers and employees on state and federal employment laws, collective bargaining agreements, compensation policies, and personnel procedures.

Serve as Departmental Directory Coordinator - assign UF employee ID numbers and make arrangements for new employees to obtain their UFID (Gator One) badge or replacement badges. Serve as DSA.

Other duties as assigned by the Dean such as, but not limited to, developing web forms checklists, and business improvement processes to assist in efficiencies for all HR processes and procedures for CLAS. Conduct exit interviews.
Expected Salary:

The salary is competitive and commensurate with qualifications and experience, and the compensation includes a full benefits package.
Minimum Requirements:

Bachelor\'s degree in an appropriate area and six years of relevant experience; or an equivalent combination of education and experience.
Preferred Qualifications:

The successful candidate will possess:

Clear and effective verbal and written communication skills.

Ability to clearly and effectively share information, seek input from others, and adapt communication to diverse audiences.

Possess analytical and critical thinking skills to conduct analysis, develop recommendations, and make sound decisions.

Ability to establish goals, measure outcomes, and use feedback to change as needed.

Demonstrated ability to work independently and follow through on responsibilities with minimal direction, delivering timely and accurate results.

Ability to interact professionally with UF administration, faculty and staff, and represent the College of Liberal Arts and Sciences in a professional manner.

Proven ability to build effective working relationships.

Possesses well-developed active listening skills.

Demonstrated commitment to delivering high-quality service to internal and external customers.

Knowledge of State and Federal laws and UF policies and regulations.
Special Instructions to Applicants:

In order to be considered, you must upload your cover letter, resume and the names and contact information of at least three professional references.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position has been reposted. Previous applicants are still under consideration and need not reapply.
Health Assessment Required: No

Advertised: 24 Aug 2023 Eastern Daylight Time
Applications close: 27 Aug 2023 Eastern Daylight Time

University of Florida