Job Description

Office Clerk

Heritage Oak Private Education (#1063), 16971 Imperial Highway, Yorba Linda, California, United States of America Req #2832

Thursday, August 17, 2023

Spring Education Group\xe2\x80\x99s K-12 Division includes nearly 75 schools, with programs spanning Preschool, Elementary, Middle School, and High School. Across all our K-12 schools, the common theme is our dedication to providing high-quality education and delivering superior educational outcomes through a variety of acclaimed pedagogical approaches. Our private elementary schools provide challenging academics, personalized attention for each student, and strong partnerships among parents, teachers, students, and staff. Our proven curricula and our caring community of educators are committed to delivering superior preschool through 12th grade education.

The School Office Administrator provides general office support with a variety of administrative activities and related tasks and assists the Principal and/or Assistant Principal with student/parent relations.

Job Duties:

Maintains and sets up files for office of all enrolled children and staff.

Assists with collecting tuition and other fees and inputs data into NetSuite.

Runs weekly reports to acquire information for Weekly Operations sheet.

Processes invoices, purchase card receipts, and other accounts payable related documentation, including entering data into NetSuite.

Assists with Payroll and keeping track of staff attendance.

Answers phones and provides a presence at the front desk.

Tracks or records all other activities that take place at school (pictures, fundraisers, book orders, etc.).

Serves as witness to any documented disciplinary performance management meetings.

Assists with orientation for new employees.

Takes care of students sent to office for various ailments (scratches, temperatures, sore throats, headaches, bumps, etc.). Consults with Principal to determine whether or not parent should be contacted or if child needs to be isolated.

Provides in-classroom coverage for teaching staff, including breaks, absences and shift changes.

Supports Principal in providing and maintaining quality educational program and ensuring successful implementation of approved Nobel Learning Communities, Inc. (NLCI) curriculum.

Provides feedback to Principal regarding informal and formal observations of staff.

Supports local marketing strategy to generate and retain enrollment.

Maintains proactive and positive relationships with parents and prospective parents.

Timely answers inquiries (in-person, via email or via phone) according to NLCI established sales programs consistent with Parent Centered Sales Approach (PCSA). Provides tours using NLCI PCSA program techniques. Assists the Principal with entering inquiries into NetSuite as required.

Effectively utilizes e-notify and Parent Share for parent communications and alerts, as required.

ESSENTIAL SKILLS & EXPERIENCE:

High School diploma or equivalent (GED) required.

Two (2) or more years of similar or related experience. Prior experience working in a school environment preferred.

Must be 18 years of age or older.

The ability to professionally communicate effectively and positively. Must be able to obtain cooperation (internally and/or externally) is essential. Working in conjunction with administrative team is a material part of the job, requiring a significant level of diplomacy, confidentiality and trust.

Remains accessible and responsive to parents, students and staff.

Working knowledge of Microsoft Office including Excel, Word and Power Point. Demonstrated ability to utilize email and the Internet.

Must be able to do basic math.

The company is an Equal Opportunity Employer. M/F/D/V encouraged to apply.*

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. In general, this position requires an individual to frequently walk, stand, sit, squat, stoop, reach, kneel, rise from the floor, twist, listen, read, write, and speak the English language. In addition, this position often requires an individual to carry, lift, use repetitive or fine hand movements, and occasionally push, pull, or bend. This position is regularly required to hear and use clear vision with or without correction. Spring Education Group, including, but not limited to SEG Inc., and their affiliates (collectively \xe2\x80\x9cCompany\xe2\x80\x9d) is an Equal Opportunity Employer. All qualified applicants for employment and employees are provided equal employment opportunities, including in recruitment, hiring, and assignment, without regard to actual or perceived race, color, religion and religious creed, sex (including pregnancy and related conditions), sexual orientation, gender identity, gender expression, marital or familial status, age, national origin, ancestry, disability, genetic information, military/veteran status, or any other classification protected by federal, state, or local law. The Company expressly prohibits any form of unlawful employee or student harassment or discrimination.

Other details

• Job Function Elementary Education
• Pay Type Hourly
• Employment Indicator Temp
• Min Hiring Rate $21.00
• Max Hiring Rate $23.00
• Required Education High School

Heritage Oak Private Education