Job Description

SHIFT: Day (United States of America)

The ideal candidate would be an enthusiastic, detail-oriented team player with a service-oriented mindset. EPIC Experience would be a plus..

Seeking Breakthrough Makers

Children\xe2\x80\x99s Hospital of Philadelphia (CHOP) offers countless ways to change lives. Our diverse community of more than 20,000 Breakthrough Makers will inspire you to pursue passions, develop expertise, and drive innovation.

At CHOP, your experience is valued; your voice is heard; and your contributions make a difference for patients and families. Join us as we build on our promise to advance pediatric care\xe2\x80\x94and your career.

CHOP\xe2\x80\x99s Commitment to Diversity, Equity, and Inclusion

CHOP is committed to building an inclusive culture where employees feel a sense of belonging, connection, and community within their workplace. We are a team dedicated to fostering an environment that allows for all to be their authentic selves. We are focused on attracting, cultivating, and retaining diverse talent who can help us deliver on our mission to be a world leader in the advancement of healthcare for children.

We strongly encourage all candidates of diverse backgrounds and lived experiences to apply.

A Brief Overview
The Office Coordinator will provide administrative and project support for several medical directors for Section of Pediatric Hospital Medicine (PHM) within the Division of General Pediatrics. Administrative support includes, but is not limited to, calendar management, including coordination across multiple areas, preparation, coordination and recording of meetings, organizing and managing recurring team communications, submission of expense reports, and creation of presentations, agendas, and related documents. The ideal candidate would be an enthusiastic, detail-oriented team player with a service-oriented mindset. EPIC Experience would be a plus..

This role provides advanced administrative and clinical management support.

What you will do

• Perform advanced administrative tasks including triage calls, coordination and scheduling.
• Assist with complex patient services including scheduling appointments, check outs, sending documentation and contacting appropriate stakeholders.
• Respond to complex inquiries and assist stakeholders according to procedures.
• Manage records including charts, files, and correspondence according to procedures.
• Assist with the maintenance of systems, procedures, and methods for record keeping and reporting.
• Schedule and provide administrative support for meetings, interviews, committees, conferences and calendars.
• Prepare presentations, letters, reports, memoranda, and related materials.
• Oversee office supplies for the department.
• Assist with new hire process and employee support including timekeeping.
• Other duties and administrative support projects as required.

Education Qualifications

• High School Diploma / GED Required

Experience Qualifications

• At least three (3) years progressively responsible administrative support in an academic, scientific or office setting Preferred

Skills and Abilities

• Basic knowledge of medical terminology and protocols
• Basic knowledge HIPAA regulations
• Intermediate proficiency with electronic medical record software (EPIC)
• Intermediate proficiency with word processing software (Microsoft Word)
• Intermediate proficiency with spreadsheet software (Microsoft Excel)
• Basic proficiency with presentation software (Microsoft PowerPoint)
• Excellent verbal and written communications skills
• Excellent interpersonal skills
• Excellent organizational skills
• Strong time management skills
• Solid conflict resolution skills
• Ability to maintain confidentiality and professionalism
• Ability to work independently with minimal supervision
• Ability to work with and relate to people at all levels

To carry out its mission, CHOP is committed to supporting the health of our patients, families, workforce, and global community. As a condition of employment, CHOP employees who work in patient care buildings or who have patient facing responsibilities must be fully vaccinated against COVID-19 and receive an annual influenza vaccine.

Employees may request exemptions for valid religious and medical reasons. Start dates may be delayed until candidates are immunized or exemption requests are reviewed.

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Children\xe2\x80\x99s Hospital of Philadelphia