Company Overview: Cloudfire Services Inc., a privately-held Service-Disabled Veteran-Owned Small Business (SDVOSB), is acquiring a leading, Colorado-based electrical contracting company that specializes in high-quality electrical construction and service for commercial and industrial clients, and that employs between 20-25 employees. The name of the company is confidential until 5/30/2024. Position Overview: We are seeking an Office Manager to join our leadership team. The Office Manager will be responsible for administrative work spanning bookkeeping, employee/benefit administration, and general administrative support. S/he must be adept at working efficiently, with confidence and competence. Successful candidates have excellent attention to detail, concern for the exact correctness of work, a strong commitment to tasks completed on time, and an propensity for creating or improving systems and processes. S/he will play a key role in building and maintaining a productive, safe, supportive, and thriving work environment, as well as promoting and living out our company values and mission. What You\xe2\x80\x99ll Do: Bookkeeping

• Manage day-to-day bookkeeping, including A/R, payroll, journal entries, and bank reconciliation
• Accounts receivable: create and send customer invoices; follow up on unpaid invoices
• Collect and enter data for weekly payroll; ensure accurate and timely payroll processing, including deductions, benefits, and taxes, while complying with federal and state regulations
• Maintain an orderly financial filing system and ensure the confidentiality and security of all files
• Coordinate with the company\xe2\x80\x99s CPA/tax advisor as needed

Employee/Benefit Administration

• Ensure accurate employee record-keeping and effective documentation management; track employee compliance with company policies & procedures, and federal, state, and local employment laws/regulations
• Timely and confidential responses and action in response to employee inquiries and concerns
• Assist with posting positions, organizing applicants, and setting up interviews with the management team
• Coordinate employee onboarding, including company & HR policies, payroll and benefit administration
• Administer employee benefits programs, including health, retirement, and wellness initiatives
• Collaborate on the development and implementation of People & Culture initiatives

General Administration

• Perform clerical duties such as filing, data entry, and file/record maintenance
• General office administrative tasks, including but not limited interacting with customers and vendors
• Completing assignments within occasionally tight deadlines

Who you are:

• Strong organizational skills with a proven ability to prioritize tasks and follow through effectively
• Ability to work independently, with attention to detail, a high degree of accuracy, and minimal supervision
• Strong communication skills with ability to build rapport and trust inside and outside the organization
• Comfortable confronting employees to ensure compliance with policies/procedures/laws/regulations
• Demonstrated ability to handle sensitive and confidential information with discretion and professionalism
• Excellent organizational and problem-solving skills with a proactive and solution-oriented mindset
• High degree of flexibility and an aptitude for learning new skills and systems
• Ability to maintain a high degree of discretion and confidentiality

Requirements:

• Five (5) years of experience as an office manager, people & culture manager, bookkeeper, or other similar role
• High degree of organization, attention to detail, precision, accuracy, and timely follow-through
• Aptitude for learning new skills and systems, and ability to adapt to changing priorities
• Ability to maintain a high degree of discretion and confidentiality
• Strong problem-solving skills, and experience developing internal systems and processes
• Works well under pressure while maintaining a high level of professionalism
• Commitment to maintaining a professional and positive work environment
• Excellent verbal and written communication skills with a customer service mindset

Preferred

• Proficiency with modern software for office, accounting, payroll, and/or HR
• Degree or certificate in Business Administration, Accounting, Human Resources, or related field
• Knowledge of employment laws, regulations, and HR best practices
• Experience working with contractors/tradesmen in construction or contracting industries
• Familiarity with electrical and/or construction terminology

Benefits:

• Competitive salary
• Paid time off and sick leave
• Company holidays
• Health benefits
• Retirement benefits

Important Note: This role will begin work on or after May 30, 2024. Location: Colorado Springs, CO; on-site in the office. Job Type and Expected Hours: Full-time, 40 hours per week Pay Range: $27.00 - $37.00 per hour, depending on skills and experience How to Apply: If you meet the qualifications and are excited to explore this opportunity, do the following: 1. Complete this 5-minute, EEOC-compliant survey to help us evaluate your fit for this role: https://tinyurl.com/CFSapplicant 2. Send your resume and cover letter to the following email address: info@cloudfirelegacy.com We look forward to hearing from you! Cloudfire Services Inc., is an equal opportunity employer and values diversity in the workplace. We encourage applications from all qualified individuals regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status. Job Type: Full-time Pay: $27.00 - $37.00 per hour Expected hours: 40 per week Benefits:

• 401(k)
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Experience:

• Administrative experience: 1 year (Required)
• Clerical: 1 year (Required)

Ability to Commute:

• Colorado Springs, CO (Required)

Ability to Relocate:

• Colorado Springs, CO: Relocate before starting work (Required)

Work Location: In person