Job Description

Welcome to Pathways of California\xe2\x80\x99s career website! If you are passionate about helping others and enthusiastic about your future, we want you to join our team!

Our company is known for an unwavering commitment to exceptional value and recovery-focused, quality care. We are experts in the field of behavioral health care, providing cutting-edge mental health and substance use community-based services and offer a dynamic employment experience! Pathways offers competitive salaries and benefits, comprehensive on-boarding and job training, a supportive learning environment, ongoing education in the use of evidence-based, promising practices and much more! We are well-known in the field and have been a preferred provider in the Southern California region for over 20 years partnering with local government agencies and managed care companies to offer personalized, integrated care to community members of all ages, ethnicities, and cultural backgrounds. You will find that we have several openings ranging from administrative to clinical positions in a variety of service areas and settings in Southern California. Join one of our Pathways companies, Pathways Community Services (PCS) and/or College Community Services (CCS) and experience it for yourself! We have over 30 outpatient behavioral health locations nestled throughout our communities located in Kern County, Los Angeles County, Orange County, and San Diego County.

Pathways is seeking an innovative and purpose driven individual to join our team as an Office Manager Bilingual Spanish for our Costa Mesa location.

The Office Manager is responsible for managing, leading and coordinating the office staff and administrative services at a site(s), office or program which may include facilities management, operational initiatives and general office administration services; which may include the reception area, client / vendor greeting, client / office billing, file maintenance, internal accounting, computer and understanding of office/program services.

Summary of program
Our Children\'s program is a Medi-Cal funded community and field-based mental health services to children/families. Family therapy, psychological testing, and intensive in home services. Specializing in Trauma Informed, Evidence Based Practices including TF-CBT, PCIT, Seeking Safety, and EMDR. Medication management, indiv./group therapy, school consultation, case management, mentorship, assessment, crisis intervention, and Therapeutic Behavioral Services (TBS).

**Salary $28-29hr Full Benefits**

ESSENTIAL JOB FUNCTIONS AND REQUIREMENTS

• Analyzes and organizes office operations and procedures such as distributions of forms, typing, flow of correspondence, filing, requisition of supplies, client billing, and other clerical/administrative services
• Evaluates office production, revises procedures, or devises new forms to improve efficiency or work flow
• Establishes uniform correspondence procedures and style practices; including managing of petty cash
• Formulates procedures for systematic retention, protection, retrieval, transfer and disposal of records
• Consults with superior on a regular basis to keep him/her up-to-date on administrative issues and needs
• Responsible for assignment of duties, approval of expenses and time cards, performance management and personnel actions, and serving as resource for consultation and advice for clerical/administrative staff
• Facilitates regular meetings to ensure staff is kept well-informed
• Responsible for adhering to department budget and participates in development of such
• Reviews the monthly budget report and advises superior of accounts over or under budget
• Retrieves, organizes and creates financial and tracking reports for items such as employee and program expenses and reconciling of invoices / client invoicing for guidance of management
• Ensures reception area and office/program is clean, organized and office equipment operates properly
• Coordinates facility/office work requests (e.g. building management, vendors, handyman - simple repairs, etc.)
• Participates in program staff and planning meetings as required and may take minutes for such meetings
• Attends UR and county/state and other agency meetings as required
• May perform the duties primarily performed by the clerical staff supervised on a limited basis
• Completes special projects and reports as assigned
• Other duties as assigned or necessary to support your program and/or the company

QUALIFICATIONS

• Bachelor\xe2\x80\x99s degree or Associate\xe2\x80\x99s degree preferred
• Extensive office management experience may be considered equivalent to education

*NOW OFFERING DAILY PAY TO OUR EMPLOYEES *

PERKS OF WORKING WITH PATHWAYS CALIFORNIA:

Competitive salaries & benefits

• Paid Vacation Days (1st year 12 days; increases with tenure)

• Paid Sick Days (Accrual per pay period)

• 10 Paid Holidays (including Day after Thanksgiving)

• Medical, Dental, Vision including a Health Savings Account or FSA

• Health, Dependent and Transportation Flexible Spending Accounts

• Basic and Optional Life Insurance for Employee, Spouse and/or Dependents

• 401K

Perks @ Pathways (student loan refinancing, pet insurance, Verizon wireless discount, movie, hotel, concert and sporting event discounts)

If you\'re #readytowork PATHWAYS CA is #readytohire!

Not the job you\xe2\x80\x99re looking for?

Pathways has a variety of positions in various locations; please go to www.pathwaysofcalifornia.com

Pathways is an equal opportunity employer with a commitment to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other protected characteristic.

Pathways Community Services CA