Job Description

(Using a computer is suggested to complete application. Phones are not always compatible.)POSITION PROPERTIESPosition TitleOffice Staff - EL Secretary (Temporary)Schedule/GradeSupport Staff/Grade 27Job CodeFLSANon-exemptCalendarSEC 10BenefitsN/AContract TypeNotificationBargaining UnitNoneRevised Date07/18/2024PURPOSEThis position will provide support in the English Learners Department and other offices in the Family Welcome Center at the CPS district office and CPS school buildings. This is a temporary position that will be scheduled for a maximum of 40 days between July 29 and September 20, 2024, for 8 hours per day. A specific focus will be on supporting the English Learners testing process and enrollment of students whose parents/guardians speak a language other than English. Must be fluent and literate in both Spanish and English.ESSENTIAL RESPONSIBILITIES AND DUTIES

• Support families during the enrollment process by helping them complete forms and serving as an interpreter when needed
• Serve as a Spanish interpreter and translator for families and offices in the Family Welcome Center
• Work with other local interpreters and the CPS phone interpreting service to help families who speak languages other than English or Spanish
• Provide office support as needed for the English Learners department and the Family Welcome Center
• Serve as a receptionist for the Family Welcome Center, as needed

Perform other duties as necessary to support the mission and vision of Columbia Public School District.DISTRICT EXPECTATIONSAll employees of the District are expected to adhere to the policies and regulations of the Board of Education, maintain appropriate certification and competencies necessary for the position, and demonstrate the values of the district at all times. For information on polices, regulations and values, visit .REPORTING RELATIONSHIPSReports To: Executive Director of English Learners and Migrant EducationSupervises: N/AQUALIFICATIONSMinimum: Proficient in Spanish and English (reading, writing, speaking, listening); high school diploma.Preferred: Two years of clerical experience; experience as a registrar preferred. Experience in public schools and working with students and families.Ideal candidate will have a professional and friendly demeanor with a demonstrated ability to work well with a variety of individuals in a fast-paced environment that welcomes families from many different cultures who speak a variety of languages. Ideal candidate will have experience in Infinite Campus and the CPS Parent Portal and will have an ability to learn new computer programs quickly.To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.ADA REQUIREMENTSLanguage: Read and interpret documents such as instructions and procedure manuals; Write simple reports and correspondence; Speak with colleagues, athletic staff, administration, and students.Computation: Perform basic mathematical functions such as adding, subtracting, multiplying, and dividingReasoning: Interpret instructions furnished in written, oral, diagram or schedule form; Solve problems when such problems have a variety of concrete variables.Technology: Demonstrate strong computer skills including word processing, spreadsheets, and databases; Learn new systems and software.Other Skills and Abilities: Work closely with a variety of staff members and demonstrate excellent interpersonalcommunication skills; Safeguard confidential information.Physical Demands: While performing the duties of this position an employee is regularly required to sit, talk and hear; The employee is frequently required to move about and use fingers and controls; The employee is occasionally required to reach, bend, and lift and carry up to ten pounds; Close vision ability to look at a computer screen for long periods of time is required.Attendance: Consistent and regular attendance is an essential function of this position.Conditions and Environment: The work environment is frequently chaotic with many students and staff members present and speaking simultaneously.Prospective and current employees with disabilities are encouraged to contact human resources to discuss reasonable accommodations to perform the essential job functions.Equal Opportunity EmployerJob Title : Office Staff - EL Secretary (Temporary)Primary Location : English Language LearnersSalary Range : $17.25 - $22.43 / Per HourShift Type : Temporary

Columbia Public Schools