Job Description

Description and FunctionsOpen Until FilledGENERAL DESCRIPTION:Performs assignments with varying difficulty under limited direction in the Business Division of the Secretary of State\'s Office. The position is responsible for processing, maintenance, and quality control of records and documents. This position does not supervise other positions but may train other staff or assist with unique filing issues other staff may encounter.Human Resource Contact: Nicki Reitmeyer / 307-777-6219 /ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level.

• Perform technical work in the review, filing, and rejection of business entity documents, Uniform Commercial Code, and Effective Financing Statements.
• Perform complex assignments, involving trademarks, conversions, mergers, domestication, continuances, consolidations, and transfers.
• Process, issue, and sign certificates based on statutory authority.
• Provide outstanding customer service via in-person, phone, and e-mail to assist persons seeking to start businesses, change business names, record trademarks, merge organizations with other businesses, and similar administration authorized by Wyoming statutes.
• Correspond with commercial registered agents relating to statutorily required agent duties.
• Ability to use custom software programs to scan, record, update, receipt, retrieve and certify business formation and commercial transactions.
• Additional duties as may be assigned.

QualificationsPREFERENCES:Preference may be given to those persons with higher-level clerical and administrative assistant skills and computer experience.KNOWLEDGE:

• Knowledge of Wyoming Statutes pertaining to Business Entities, Trademarks, Trade Names, UCC Filings, and Effective Financing Statement
• Knowledge of basic accounting and business principles
• Knowledge of records processing and maintenance procedures and systems
• Knowledge of investigating alleged non-compliance
• Skill in customer service

MINIMUM QUALIFICATIONS:Education:
Associate\'s Degree (typically in Business)Experience:0-2 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist IOREducation & Experience Substitution:2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist ICertificates, Licenses, Registrations:NoneNecessary Special RequirementsPHYSICAL WORKING CONDITIONS:

• Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.
• Special physical demands are not required to perform the work.

NOTES:

• FLSA: Non-Exempt

Supplemental InformationSecretary of State Website:Click to view the State of Wyoming Classification and Pay Structure.URL:The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.Working for the State of Wyoming provides employees with a range of valuable benefits and offers a fulfilling career path. Employees enjoy comprehensive healthcare coverage, including medical, dental, and vision plans, ensuring their well-being and that of their families. Additionally, the state offers multiple retirement plans, which provide financial security and stability for employees once their career in public services comes to an end. the state recognizes the importance of personal time and offers generous paid time off and flexible arrangements, allowing employees to recharge, take care of personal matters, and maintain a healthy work-life integration.There are many benefits to living and working in Wyoming. Beautiful country with wide-open spaces, clean air, great recreational activities, and no State income tax to mention a few!to learn more!

State of Wyoming