Job Description

Union Beer Distributors, a division of the Sheehan Family Companies, is a beverage distribution company with facilities in Brooklyn, New York and Secaucus, New Jersey. Union Beer\xe2\x80\x99s service area encompasses New York City\xe2\x80\x99s five boroughs and Long Island. Customers are offered an extensive portfolio of world class beer, cider, kombucha, wine, spirits, and non-alcoholic beverages. The company is committed to providing the highest level of service in the industry via its expert sales consultation and best in class order fulfillment capabilities. Union Beer proudly supports its local communities through charitable giving and outreach.

Objective: This team member will ensure that payroll, accounts payable bills, and prior day sales for Union Beer are accurately processed and paid through our various software systems. It is a unique opportunity for someone to be involved in various aspects of the business.

RESPONSIBILITIES:

Payroll Processing

• Enter and update information in the payroll system (i.e., employees\xe2\x80\x99 hourly rates, salaries, bonuses/other compensation, time worked, paid leave and holidays, deductions, garnishment withholding, address changes, and other information.
• Prepare, review, and validate weekly payroll, including time and attendance, bonus, retroactive pay, mid-period increases, 401K payments, short-term and long-term disability based on HR determinations, garnishment, student loan and other statutory deductions).
• Process new hires, terminations, and maintain in physical files on location.
• Handle wage and employment verification forms with various agencies
• Communicate actively with Sales, HR, and Finance to review cross-departmental impacts and reconcile data.
• Review collective bargaining agreement to ensure union pay rates, dues, initiation, benefits and assessments are handled properly
• Process and provide payroll reports for weekly accounting postings
• Resolve and follow up on all payroll questions, requests and discrepancies
• Provide payroll training to backup personnel and support operations payroll

Accounts Payable

• Reconcile 3-way voucher invoices to purchase orders and work with the internal sales, receiving, operations, and inventory departments to investigate and correct variances
• Enter invoices into Nexus, inputting general ledger codes are properly
• Track due dates to ensure that all bills are paid in a timely fashion and that any discounts offered are taken
• Serve as back up to run accounts payable checks/ACH Direct Deposits weekly, including uploading purchase/cash disbursements journals for each batch into the banking system
• Regular filing of accounts payable invoices and shared inbox
• Handle and resolve vendor inquiries regarding account statements, questions regarding invoices, etc.
• Run reports and work with Accounts Receivables to offset balances

Reconciling Sales

• Verify that all sales invoices from deliveries are accounted for daily, using web-based register procedure
• Review, research, and reconcile invoices of all product returns and variances
• Ensure all invoice billing is executed in compliance with company accounting standards
• Resolve customer and Sales Representatives inquiries with inventory and A/R accounts within 24 hours
• Assist in tracking and obtaining missing invoices with Sales and Operations Departments
• Monitor all intercompany warehouse and product transfer and register the activity
• Work with Management team to ensure the process of filing, scanning, and storing of company invoices is documented properly

Other Responsibilities

• Assist Accounting Manager and staff accountant during audits
• Other duties as assigned

Required Skills/Abilities:

• High degree of professionalism and discretion regarding confidential information.
• Strong attention to details with proactive approach to problem-solving
• Knowledge of inventory would be very helpful
• Proficiency and ease with computer systems
• Excellent written/oral communication and follow-up skills
• Bachelor Degree with prior payroll experience a must, preferably with UltiPro (UKG)
• On-site, Hours are 9 am to 6 pm, with some late days

• This description is not intended as a written or implied contract and may be revised by the company at any time. Furthermore, no verbal contract by the supervisor or other company representative is binding and employment is at the will of the company.

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Behaviors Required

• Enthusiastic: Shows intense and eager enjoyment and interest
• Team Player: Works well as a member of a group
• Dedicated: Devoted to a task or purpose with loyalty or integrity
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Motivations Required

• Goal Completion: Inspired to perform well by the completion of tasks
• Self-Starter: Inspired to perform without outside help
• Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization

Sheehan Family Companies