Job Description

Houston Community College (HCC) is an open-admission, public institution of higher education offering a high-quality, affordable education for academic advancement, workforce training, career development and lifelong learning to prepare individuals in our diverse communities for life and work in a global and technological society. We\'re proud to say that 98 percent of our graduates step into a job in their field of study immediately upon graduation. One of the largest community colleges in the nation, HCC has served the Greater Houston area for over four decades. Accredited by the Southern Association of Colleges and Schools, and the Schools Commission on Colleges, we offer 300+ associate degree and certificate programs to 75,000+ students across 13 Centers of Excellence and online each semester. We are proud to be No.1 among all community colleges in the nation in providing associate degrees to minorities and No.1 in educating international students, with 10.4 percent of our student population from outside the USA. Our vision is to become the Employer of Choice in support of our mission for Student Success by attracting, retaining and motivating the best employees.

SUMMARY

Under supervision, the Police Quartermaster is responsible for the general oversight of the police department\'s equipment and supply function, to include, issuing equipment and other supplies to department personnel, identifying and evaluating \xe2\x80\x9cpolice specific\xe2\x80\x9d equipment, making equipment and supply purchases, and maintaining inventory records. The police quartermaster also assists administrative personnel with the oversight and inventory of other department assets as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

1. As directed by administrative staff, works with Procurement and obtains quotes for department equipment and supplies, to include duty gear, radar units, badges, awards, guns and other items. Assists administrative staff with equipment and supply budget administration;

a. Requests equipment for test and evaluation for possible purchase; assists in the evaluation of products and supplies for police officers and other department personnel; obtains management approval for new lines of goods,

b. Analyzes past expenditures, expected needs and future cost projections in order to develop detailed input into equipment budget development,

c. Reviews year-to-date spending reports and monitors performance against plan during the entire budget cycle, recommending adjustments as necessary to achieve a desired balance at the end of the cycle,

d. Works to ensure the most cost effective alternatives are identified when planning expenditures,

2. As directed by administrative staff, coordinates the installation of equipment in police vehicles with the appropriately designated installer;

3. Orders and maintains the inventory of all department equipment and supplies including to whom it is assigned and where it is located. Also arranges for the service, repair and maintenance of department equipment;

a. Maintains a supply of uniforms, duty gear, portable radios, guns, body armor, badges, global positioning systems (gps) and other equipment officers and other staff need for their daily work function,

b. Works with newly hired officers/staff to establish uniform and duty gear needs, issues same and maintains equipment issued inventory; instructs officers about what items they are authorized to order on-line,

c. Shops locally for the department for office supplies; maintains a supply of general office materials, including print cartridges, toners, batteries and other miscellaneous items; typically picks up and delivers office supplies,

d. May pick up and deliver equipment to established maintenance garages (i.e., oil changes and other routine upkeep),

e. Obtains bids for larger expenditures,

f. May check with Administrative Sergeant or Lieutenant on account used for larger purchases,

g. Tracks equipment warranty and service schedules and arranges for replacement, service or repair as needed,

h. Orders, stocks and maintains the forms used by the department,

4. Communicates and maintains working relationships with others in carrying out job functions;

a. Frequently interacts with others in the work unit to exchange detailed and/or technical information,

b. Frequently interacts with vendors to exchange detailed and/or technical information,

5. Under the direction of the administration, coordinates police facility security systems, to include changing door locks and other building security features as necessary;

a. Works with a lock facilities locksmith to ensure key control and security,

b. Maintains a listing of serial numbers for building keys issued and the core/locks corresponding to keys,

c. Assigns lockers and locks to staff; maintains list of locker assignments,

6. Performs all job duties in compliance with safety guidelines and with an ongoing awareness of safety practices; and

a. Knows and follows department and college rules as well as sound work and safety practices in order to accomplish the job objectives and avoid injury or loss,

b. Wears proper protective equipment when policy requires or conditions indicate a need exists and utilizes proper body mechanics and ergonomics while performing work,

c. When potentially unsafe conditions are observed makes efforts to avoid or correct them if they are controllable and draws them to the attention of the responsible supervisor or safety representative in a timely manner,

7. Ensures biohazard cleaning is done for officer uniforms, equipment, and vehicles.

To perform this job successfully, an individual must be able to perform the essential duties and responsibilities listed above. The qualifications listed below are representative of the education, experience, knowledge, skills, and/or abilities required.

EDUCATION

High school diploma or GED required, Associates degree preferred.

An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above may be considered.

EXPERIENCE

One (1) year of specialized technical training in office administrative skills and three or more years of previous administrative support experience involving the recording and dissemination of information, property storage responsibility, and asset management/inventory required.

PHYSICAL DEMANDS & WORKING CONDITIONS

Most work is performed in a normal office environment. About 60% of the work is performed at the desk. Work is generally medium with considerable variety. Daily work often involves moving between buildings and rooms. Occasional local driving is required to pick up or deliver material;

Activities include, reaching, standing, walking, pushing, and pulling, lifting, climbing, balancing, stooping, kneeling, crouching, fingering, grasping, talking, hearing/listening, and seeing/observing;

Medium Work: The work is classified as medium work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for medium work; and

Exposure at times to hazardous and/or unpleasant elements/odors that may be associated with evidence, soiled uniforms, contaminated clothing human body substances (excrement, blood, etc.), noxious fumes, dangerous drugs, bio-hazards, flammables. Care is required in the safe handling and storage of these materials. Protective gear is occasionally required. Assists with gas mask fitting. There is exposure at times to items that may be unpleasant to view or handle and exposure to weapons.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of general clerical/office practices and procedures including basic office workflow procedures;

Knowledge of data processing methods, information storage and retrieval techniques;

Knowledge of common practices and procedures of processing and disseminating information and supporting documentation;

Knowledge of basic record keeping practices;

Knowledge of proper handling of firearms, drugs, and hazardous materials;

Knowledge of police department supply and acquisition procedures;

Knowledge of proper inventory procedures;

Skill in basic PC based software applications such as Microsoft Word/Excel Knowledge of internet use, email and credit card transactions for ordering; and

Skill in communication as applied to the interaction with co-workers, supervisors, the general public, and others, sufficient to exchange and/or convey information and to receive work direction.

Per HCC Policy C: 4.7 Drug and Alcohol Free Workplace, a drug and/or alcohol test is required if a conditional job offer is made.

Next steps: If you always have the student experience in the forefront of your planning and execution, if you\'re a collaborator, an innovator and a person who gets things done, apply today!

Location

Houston is a city with limitless possibilities:

• Fourth-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City\'s 55.
• Approximately 145 languages are spoken here.
• Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed.
• Houston is a major-league sports town, and don\'t forget the annual Houston Livestock Show & Rodeo.
• The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round.
• World-renowned medical care. The Houston metro area has long been known for its first-rate healthcare system, with many Houston area hospitals consistently ranking among the nation\'s top institutions.
• With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston\'s cultural scene.
• Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines.

If this sounds like the role for you and you\'re ready to join an amazing team, please apply right away.

Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran\'s status. The following person has been designated to handle inquiries regarding the non-discrimination policies:

David Cross, Director EEO/Compliance, Title IX Coordinator
Office of Institutional Equity

PO Box 667517

Houston TX, 77266

713 718.8271 or

HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages diversity, innovation and creativity, and inclusion.

Individuals with disabilities, who require special accommodations to interview, should contact (713) 718-8565.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.

This job description may be revised upon development of other duties and changes in responsibilities

Houston Community College