Job Description

Program Assistant, Institute for Business and Information Technology (IBIT)

Job ID: 11002

Location: Bellevue College

Full/Part Time: Full Time

Regular/Temporary: Regular

Position Summary

Under the general direction of the Dean of the Institute for Business and Information Technology (iBIT), reporting to the Principal Program Manager for the Bachelors of Applied Science (BAS) Programs, the Program Assistant works collaboratively with each iBIT BAS Program Manager to support the BAS programs\' mission and goals, and to recruit and retain students into the applied baccalaureate programs. This position will also coordinate with faculty Program Chairs of Associate degree programs on developing pathways for students into BAS degrees. The position provides general office and operational support and has frequent communication with students, faculty, and program partners. The position also involves managing ongoing student tracking and report creation.

Pay, Benefits & Work Schedule

Annual Salary: $33,588- $44,412

Annual salary will be commensurate with candidate\'s qualifications and related experience.

We offer comprehensive compensation package with salary and benefits as the main components. Competitive salary is within the Range stated above, and commensurate with qualifications and experience. Generous benefits package is offered through Washington State plans that includes multiple medical, dental, life and disability coverage choices for employees and dependents; choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans; transit program, reduced tuition, employee discounts and memberships, etc.

The employee is scheduled to work 40 hours per workweek. This is a Classified, overtime eligible position and represented by the Washington Public Employee Association of Higher Education (WPEA-HE).

About The College

Bellevue College is a diverse student-centered, comprehensive and innovative college, committed to teaching excellence that advances the life-long educational development of its students while strengthening the economic, social and cultural life of its diverse community. Bellevue College is located just 10 miles east of Seattle where we serve a student population of over 44% students of color and over 1,100 international students. The college promotes student success by providing high-quality, flexible, accessible educational programs and services; advancing pluralism, inclusion and global awareness; and acting as a catalyst and collaborator for a vibrant region.

We strive to create a vibrant and inclusive campus community that supports a diverse student body, faculty and staff. As an essential part of our https://www.bellevuecollege.edu/futurevision/core-themes/, diversity, equity and pluralism are promoted and fostered in all aspects of college life. By enriching student life through leadership opportunities, personal learning and cultural experiences, we are committed to building an inclusive and diverse campus community that fosters creativity, innovation and student success.

About the Department

The Institute for Business and Information Technology (IBIT) encompasses both Instructional and Professional/Technical degree and certificate options crossing multiple program areas. IBIT serves a diverse student population which has wide-ranging interests focusing on academic preparation to career progression, and encompassing high-school students to adult learners with a wide range of student abilities from at-risk to advanced, along with sometimes shortened cycles of impact due to completion of certificates or the securing of employment during the program. This places additional demands and pressures on faculty in Professional/Technical programs while also adding significant value to students by way of opportunity creation in challenging economic times.

Essential Functions

Administrative Support

• Assist in the coordination of the daily operations of the iBIT BAS programs in collaboration with the program managers and program chairs to facilitate administrative, faculty and student needs.

• Maintain website and SharePoint portal.

• Provide Administrative support to professional advisory committee, including scheduling meetings, attending meetings, taking and distributing minutes.

• Use email, word processing, spreadsheet, publishing, presentation, website, enterprise information systems and database programs.

Data Maintenance and Reporting

• Provide data/reports for program planning based on relevant research and program assessments by collecting and tracking general student data, degree completion, effectiveness assessment, enrollment projections, and state reporting.

• Distribute and collect student, graduate and employer surveys as needed.

• Compile and present survey data in a meaningful way to assist in program improvement.

Student Support

• Provide prospective students with accurate information regarding the program, such as the admission process, prerequisites, financial aid, and student services. Refer students to faculty and additional college services that best meet students\' needs.

• Assist in advising current students with educational plans, referrals, and other needs that facilitate their success and consistent progression toward their degree when needed.

• Communicate with students regarding relevant and timely information regarding internships, jobs, classes, events and any other useful information.

Other

• Perform other duties as assigned

Minimum Qualifications

• Effective verbal and written communications skills

• 2 years of customer service experience

• Effective time management and organizational skills

• Experience working with diverse individuals and groups

• Experience evaluating and assessing data

• Intermediate spreadsheet skills

• Ability to work independently and prioritize a high volume of detail-oriented work to achieve goals and deadlines

• Experience in maintaining websites such as Wordpress or SharePoint

Preferred Qualifications

• General marketing knowledge, recruiting and/or promotional experience, including social media

• Experience in a higher education setting

• Experience with students to create an educational plan, maintain and update plan, and facilitate student success in the program

• Experience with Customer Relationship Management (CRM) technology tools

• Advanced Excel skills

Conditions of Employment

Bellevue College intends to provide a drug-free, healthy, safe, and secure work and educational environment. Each employee is expected to report to work in an appropriate mental and physical condition to perform her/his/their assigned duties.

Bellevue College employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

Per Governor Inslee\'shttps://www.governor.wa.gov/sites/default/files/proclamations/21-14.1%20-%20COVID-19%20Vax%20Washington%20Amendment.pdf?utm_medium=email&utm_source=govdelivery, state employees must be fully vaccinated and your vaccine status will be verified upon hire. Please reach out to the HR Office at mailto:jobs@bellevuecollege.edu if you need information on medical or religious accommodation.

Sexual Misconduct and Background Check:

Prior to start of employment, finalists(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant\'s suitability and competence to perform in the position.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080.

Reference Check:

Reference checks may include, but are not limited to, contacting references and verification of work experience, and/or past job duties.

How To Apply

The application deadline has been extended to 3/23/2022 and will be given first consideration. Applications received after that date may be considered until the position is filled. This position will being Fall Quarter 2022.

All individuals interested in this position are encouraged to apply. Your application must include a complete online application and all of the required documents below to be considered complete. Any application that does not provide all requested information will not be considered for the position (only submit required documents with the application, additional will not be reviewed.)

Required application materials:

• Attach a Cover Letter (min 1 pg., max 2 pgs.)

• Attach a Resume

• Attach a Diversity Statement (min 1 pg., max 2 pgs.) that addresses the following: Please provide specific examples of how your educational and/or professional experiences, demonstrate your commitment to diversity and equity

• Complete the Job Questionnaires if applicable

Contact:

If you have questions regards to application or hiring process, please contact Office of Human Resources at 425-564-2274 or email to mailto:jobs@bellevuecollege.edu.

EEO Statement

Bellevue College is an equal opportunity employer committed to providing equal opportunity and nondiscrimination to applicants and employees without regard to race or ethnicity; creed; color; national origin; sex; marital status; sexual orientation; age; religion; genetic information; the presence of any sensory, mental, or physical disability; or whether a disabled or Vietnam-era veteran. Please see policy 4100 at www.bellevuecollege.edu/policies/.

Applicants with disabilities who require assistance with the recruitment process may contact mailto:hr@bellevuecollege.edu or 425-564-2271. The following people have been designated to handle inquiries regarding non-discrimination policies: Title IX Coordinator, 425-564- 2641, Office C227, and EEOC/504 Compliance Officer, 425-564- 2178, Office R130.

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