Job Description

Description:

Program Coordinator

Environmental Advocacy Clinic & Environmental Justice Clinic (EAC/EJC)

Vermont Law and Graduate School

Position Summary:

The Program Coordinator provides administrative management and support to the Environmental Advocacy and Environmental Justice Clinics at Vermont Law & Graduate School. The EAC and EJC are two public interest legal clinics with dockets that feature local, regional, and national cases that advance environmental protections and environmental justice. The two clinics are separate, but coordinate on some projects and are located within the same building. The Program Coordinator provides support for 4 \xe2\x80\x93 6 attorneys, who are also professors, clinical fellows, and student clinicians. They also coordinate the Clinics\' functioning as both active law offices and teaching arms of the law school.

Essential Functions and Principal Accountabilities:

• Responsible for overall management of EAC/EJC offices. Serves as the administrative point of contact and responds to all inquiries; ensures that records and information, including electronic files, are well-organized, current, and accurate; liaise with IT/Media/Facilities on program needs; administers program and administrative support for Clinical faculty teaching, research and service needs including some litigation filing, bar admissions filings, and similar tasks.
• Manages the program\'s application, enrollment, and semester-end processes, including conflicts checks and confidentiality agreements, and independently works to resolve conflicts.
• In conjunction with Directors of EJC/EAC, plans and administers all EAC and EJC events such as open houses.
• Participates in the development and revision of clinic policies and procedures.
• Prepares and submits travel reimbursements, mileage reimbursements, credit card reconciliations (memberships/dues) for processing to the VLS Business Office. Helps create, monitor and report on project budgets and produces spreadsheets documenting expenses. Provides occasional travel arrangement support.
• Hires and supervises work-study students and manages high-level administrative activities; manages work-study paperwork and approves time in payroll system.
• Maintain systems for capturing and tracking institutional memory, such as internal memos, etc.
• Works with communications team, clinic attorneys and other VLGS programs to help develop publications, and publicity materials like newsletters for the EAC and EJC.
• Manages the EAC and EJC websites, Facebook pages, Twitter pages, and other social media, working with communications team and clinic attorneys to help develop content.
• Works to ensure that the program\'s web presence is optimized and works with clinic attorneys and communications team to regularly update web content so that it is compelling and current.
• Assists with supplying budgetary and statistical information in support of grant applications and reports.
• Prepares and coordinates information and meeting materials for the clinic attorneys, including client communications and meeting agendas.
• Provide support to Clinical and Experiential Committee as needed.
• Communicates with IT to help ensure all clinic office computers, copiers, fax machine, software and telephone systems are operational.
• Helps with scheduling meetings and managing clinic attorney calendars.
• Orders office supplies, manage mail, and otherwise ensure a well running office environment.

Requirements:

Required Education, Skills and Experience:

• Bachelor\'s degree, paralegal and/or business administration or business accounting certification, or the equivalent combination of education and experience.
• Two to five years of office administration experience; ideally including at least one year of legal experience and/or a combination of education and experience resulting in comparable knowledge and skills.
• Understanding of, appreciation for, and commitment to inclusion, including the ability to work with students, faculty, and staff from diverse backgrounds, identities, and viewpoints.
• Knowledge of office practices and procedures, preferably but not necessarily in a law office setting.
• Proficient in use of grammar, with editing experience a plus but not required.
• Self-starting and self-directing.
• Budget and grant reporting experience preferred.
• Ability to interact with others with consideration and discretion.
• Strong organizational skills and ability to respond appropriately to pressures, deadlines and changes in priorities and schedules.
• Computer proficiency in Microsoft Office programs. Proficiency in or willingness to learn other computer programs including student-learning platforms and databases, and other required or evolving platforms.
• Adapt to new and emerging technology as established and communicated by the law school.

Other Requirements:

• Ability to prioritize multiple tasks and deadlines and reorganize under pressure.
• Ability to work independently and collaboratively within a team.
• Must be able to work legally within the United States without sponsorship.
• Physical ability to perform all essential functions of the job with or without basic accommodations.

Application Requirements:

Please attach a resume and cover letter for consideration. If you are applying from a third party website (Indeed, etc.) and are unable to attach additional materials to your online application, please apply directly at or email required documents to Christine Moyer, cmoyer@vermontlaw.edu.

Note: All job requirements are subject to possible revision to reflect changes in the position requirements or to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a threat or risk to the health and safety of themselves or other employees. This job description in no way states or implies that these are the only duties to which will be required in this position. Employees will be required to follow other job-related duties as requested by their supervisor/manager (within guidelines and compliance with Federal and State Laws). Continued employment remains on an at-will basis.

PI224965277

Vermont Law School