Job Description

Description

The is accepting applications for a Program Coordinator to assist with developing, planning, coordinating, and implementing classes, activities, programs, and events at the , a busy recreational facility that serves residents of Gaithersburg and the surrounding area by offering a variety of classes, trips, special events, and activities for those 55 years of age and better.

The successful candidate will coordinate and support existing programming for facility events and activities, such as the Active Aging Expo and multicultural celebrations, and develop new programming, including evening programming to attract the still working senior. You will help the Benjamin Gaither Center provide engaging, fun, and well-attended programs, classes, trips, lectures, special events, parties, and other activities that are unique, high quality, and address the needs of our diverse community.

You must be positive, motivated, and highly customer focused; an effective communicator; have solid computer skills; be able to take on a variety of responsibilities and juggle multiple tasks; and work effectively independently and as part of the team. The ability to communicate effectively in English and Spanish is desirable. You\'ll be joining an innovative and collaborative team committed to providing diverse and inclusive cultural, artistic, and recreational opportunities and interests to promote the well-being of residents and visitors.

The Center is open Monday through Friday, 8:30 a.m. to 4 p.m. Occasional evening or weekend work may be required to provide support for programs, activities, trips, or events, and to meet other operational needs.

Starting salary for this position is negotiable within the target hiring range ($53,000 - $60,000) and will be offered at a level consistent with the relevant experience and qualifications of the candidate. We provide comprehensive insurance benefits(medical, dental, vision, long-term care, life), paid time off, generous retirement contributions, health and wellness programs, tools to assist with paying down student loan debt and managing student loans, training and professional growth opportunities, and excellent work/life balance.

Job Functions

What you will do with us:

• Coordinate and support existing programming and develop new programming for the Center.
• Plan, organize, coordinate, and facilitate programs, trips, events and other activities.
• Establish and maintain partnerships with various organizations that would facilitate programming that fits with the vision and mission of bringing enrichment opportunities to the Center.
• Schedule facility use and rentals.
• Compile attendance and program participation statistics.
• Develop marketing plans for programs including press releases, fliers, postcards, posters, and social media posts.
• Support other programming initiatives and events at the Center by attending and assisting with programs when needed.
• Train, schedule, and lead part-time staff and volunteers for programs, activities, and events.
• Perform light bookkeeping including cash/petty cash handling, payment to vendors, coding and processing invoices, processing timekeeping records, and creating and/or maintaining detailed records, logs, reports, and documentation.
• Recommend and manage/monitor program budgets and expenditures.
• Respond to inquiries and requests for information.
• Research and stay up-to-date on trends in recreation, cultural, and community programming for older adults.
• Provide outstanding service, pursue continuous improvement, and exceed expectations.

Key responsibilities are highlighted above; please to view the complete classification description for the part-time Program Coordinator position.

Qualifications

What you will need to be considered:

• At least two years of experience in program, activity, and/or event planning, development, and delivery.
• Excellent interpersonal, analytical, organizational, time management, outreach, communication (verbal and written), and customer service skills.
• High level of attention to detail and accuracy.
• Demonstrated ability to problem solve, prioritize, and meet deadlines.
• An understanding of the needs of an ethnically and economically diverse community.
• Proficient computer skills (Microsoft Office applications including Excel and database experience).
• AA degree or higher, or two years of relevant course work.
• Bilingual skills (English/Spanish) desirable.
• Valid driver\'s license.
• The physical ability to occasionally lift/carry materials or objects weighing up to 30 pounds.
• CPR/AED and First Aid certification (may be obtained through the City upon hire).
• Or any acceptable equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities.

Additional Information

To be considered for this position, interested applicants must submit:

A complete online application

Current Resume (attached to the online application)

Letter of interest (attached to the online application)

Your cover letter should highlight why you are interested in the position, and your resume and letter should discuss past relevant experience and convey how that experience, in addition to your other special skills and abilities, make you uniquely qualified to serve in this position.

Review of applications will begin immediately, so prompt application is strongly encouraged. The position will remain open until filled; recruitment will close without notice when a sufficient number of qualified applications are received or all hiring decisions have been made.

This is a full-time, non-exempt position, which means an individual in this position is eligible for overtime compensation under the provisions of the Fair Labor Standards Act (FLSA) and the City\'s personnel regulations. Direct deposit of paychecks is a condition of employment for all City of Gaithersburg employees.

The successful candidate will be subject to a pre-employment background investigation. The City has established an alcohol-free, drug-free, and smoke-free workplace which applies to any person employed by, conducting business with, or applying for a position with the City. Each employee, as a condition of their employment, may be required to participate in pre-employment and reasonable suspicion testing. Employees classified as safety sensitive are also subject to immediate post accident and random testing.

For more information abut the position, please contact Facility Manager Charlyn Simpson at or 240.805.1578. Questions regarding the online application process may be directed to the Department of Human Resources at or 301.258.6327.

This recruitment will establish an eligibility list which will be used to fill the current vacancy and may be used to fill other openings in this classification which occur in the next 6 months.

The City of Gaithersburg offers its full-time employees a broad range of benefits to enhance their personal and professional lives. Employees are eligible on their first day of employment (unless otherwise specified). We provide employees with competitive compensation, comprehensive benefits, and an environment that supports a healthy work/life balance.

HEALTH BENEFITS

• Medical, Dental & Vision Coverage - employer pays 85% of premium in each tier
• Multi-tiered coverage options (single, single + spouse, single + child, single + children, family)
• Retirement Health Savings contribution (for non-participants in medical or dental plans)

Medical Insurance

• CIGNA HealthCare Open Access Plan
• Prescription Drug Plan
• Wellness Initiatives

Dental Insurance

• Sun Life Indemnity Plan
• Use a dentist of choice or participating dentist for increased savings
• Basic or Enhanced Plans offered

Vision Insurance

• National Vision Administrators
• Use a provider of choice or participating provider for increased savings

RETIREMENT SAVINGS PLANS

• Eligible for immediate enrollment in all plans upon hire
• 401A - Employer contribution equivalent to 8% of employee\'s annual base salary; fully vested after 5 years
• 401K - Employer 3% matching contribution on the first 5% of employee\'s annual base salary contributed by the employee; fully vested after 5 years
• 401A Supplemental - Additional 5% employer contribution to eligible employees in the Public Works and Police Departments who have physically demanding jobs on a consistent basis; fully vested after 10 years
• 457-deferred compensation plan and Roth IRA (employee contributions only)

PAID LEAVE

• Vacation (12 - 24 days accrued annually; accrual rate based on years of service)
• Sick Leave (13 days accrued annually; unlimited accrual)
• Personal Leave (28 hours granted annually)
• Holidays (11 holidays observed each year)

ADDITIONAL BENEFITS

• Long-Term Care Insurance (employer paid for base plan coverage); buy-up and spouse coverage available (employee paid)
• Flexible Spending Accounts
• Tools to assist with paying down student loan debt and managing student loans
• Employer paid Basic Life and AD&D Insurance
• Long-Term Disability & Workers\' Compensation Insurance
• Multilingual Stipend ($2,080 per year for eligible employees, paid biweekly)
• Housing Stipend (Up to $3,600 per year for eligible employees)
• Tuition Assistance (Up to $5,250 per year eligible after 1 year of service)
• Healthy Lifestyle Incentives
• Employee Assistance Program
• First-Time Homebuyer Assistance
• Ongoing Training/Personal Development Programs
• Credit Union
• Recreation & Leisure Opportunities & Discounts
• Direct Deposit (required)

Click on the link below to view general information about the benefits available.

(pdf)

City of Gaithersburg