Job Description

Department Name

LightWorks



We are seeking a detail-oriented, self-starting Program Coordinator to work under the supervision of the Just Energy Transition (JET) Center\'s Program Manager. As Program Coordinator, you will plan, organize, and coordinate functions and programs related to the Center\'s day-to-day activities, per your supervisor\'s priorities, time limitations, funding limitations, or other specifications.

Requisition ID

93616BR

Working Environment

Work will include extended periods of sitting, keyboarding, and manipulating a computer mouse; standing for varying lengths of time; walking moderate distances; and lifting, pushing, and pulling up to 25 pounds. Regular activities require the ability to quickly change priorities which may include resolution of conflicts.

ASU is a diverse enterprise with a wide variety of work and learning modes, locations, and a commitment to sustainability, innovation, and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market, as such the following options may be offered dependent on department needs:

Flexible work options:

• Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.

Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.

Minimum Qualifications

Bachelor\'s degree in field appropriate to area of assignment AND two years administrative/coordinator program experience; OR, Six years of progressively responsible administrative/coordinator program experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Category

02

VP Code

KNOWLEDGE ENTERPRISE DEV

Scope of Search

Open

Desired Qualifications

• Demonstrated knowledge and experience in issues surrounding the just energy transition or clean energy and understanding of ASU processes and structure are a bonus! See the JET Center\'s

for more information. * Experience in Microsoft and Google products.

• Experience with data entry and managing spreadsheets.
• Experience in proofreading and editing written work.
• Experience working on grant-funded projects.
• Budgeting and bookkeeping experience.
• Experience in researching and compiling information for memos.
• Meticulous attention to detail.

We are dedicated to building a diverse, inclusive, and authentic workplace, so if you\'re excited about this role but your past experience doesn\'t align perfectly, we encourage you to apply anyway.

Close Date

25-August-2023

Grant Funded Position

This is a grant funded position. Continuation is contingent on future grant funding.

Full-Time/Part-Time

Part-Time

Essential Duties

• Schedule all internal and external meetings
• Manage staff calendars
• Develop meeting agendas, including but not limited to: weekly staff meetings and regular County of Hawaii meetings
• Attend in-person and virtual internal and external meetings and workshops to support Center staff
• Take notes and produce meeting summaries with assigned tasks and timelines for all internal and external meetings
• Organize logistics for community workshops and meetings (e.g., reserving space, ordering food, maintaining lists of participants, etc.)
• Manage communications for community workshops and meetings
• Update contact spreadsheet monthly
• Maintain website content to keep it up to date
• Assist in budget preparation and forecasting
• Assist in grant proposal development
• Keep track of major accomplishments and milestones to support grant report writing
• Meets deadlines and responds in a timely manner to communications (email, calls, texts)

As Needed:

• Plan, confirm, and process travel for Center staff
• Develop meeting materials, such as slide decks for community meetings
• Liaise with ASU HR for any employee reimbursements, issues, etc.
• Conduct research
• Write research and grant reports

Salary Range

$20.20 - $27.86 per hour; DOE

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of \xe2\x80\x9cequivalent combination\xe2\x80\x9d in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor\'s degree is equal to four years of experience.

Job Family

Business Operations

Arizona State University