Job Description

Job no:

494327

Work type:

Administrative (Part Time)

Location:

Marion, IN

Categories:

Other

Job Title:

Project Coordinator 21st Century Church - Vision to Action (Part-Time)

Reporting Relationship:

Director, Learning Innovation Strategies, 21st Century Church

Unit:

Wesley Seminary

Department:

21st Century Church-Wesley Seminary

Campus Location:

Wesley Seminary, Marion IN

Summary of Position:

Project Coordinator to support the seamless execution of our core priorities by managing administrative tasks, coordinating key activities, and streamlining workflows. This role is perfect for someone who enjoys creating order, supporting teams, and keeping projects on track--all while collaborating with stakeholders to turn big ideas into real-world results.

Duties and Responsibilities

Administrative Support: + Organize and coordinate meetings, events, and appointments, ensuring efficient calendar management
+ Maintain organized records of communications, agreements, and project documentation
+ Assist with budget tracking, invoicing, and basic financial administration
+ Prepare and distribute correspondence, reports, and updates for internal and external stakeholders
+ Monitor deadlines and follow up on outstanding tasks with team members and partners
+ Coordinate event and travel arrangements and logistics
Project Coordination: + Track the progress of initiatives, ensuring timelines and deliverables are met
+ Identify risks, bottlenecks, and propose solutions to enhance project outcomes
+ Assist in the development of processes and systems for smooth operations, including templates and checklists
+ Prepare reports, presentations, and briefing materials for meetings
+ Support the planning, execution, and tracking of pilot programs, courses, and events, managing logistics such as task lists and status reports from start to finish
Stakeholder Engagement: + Serve as the first point of contact and liaison for internal teams and external partners, providing timely responses and updates
+ Conduct research and compile insights to support strategic initiatives
+ Facilitate communication between departments and external collaborators to maintain alignment
+ Coordinate follow-ups and actions from meetings or strategic discussions with stakeholders
Systems and Process Management: + Implement and refine tools for project tracking, reporting, and communication
+ Maintain operational efficiency by optimizing workflows and ensuring processes are followed consistently
Communications and Reporting: + Prepare reports, presentations, and summaries for leadership, highlighting progress and key updates
+ Organize regular newsletters or email updates to keep stakeholders informed and engaged

Qualifications:

According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.

Education

Demonstrated ability to manage complex projects and stakeholders is more important than formal education. With this role we are seeking to prioritize skills, mindset, and potential over formal degrees, although if you have one that's fine. What we are looking for is problem-solving ability, execution skills, critical thinking and adaptability that demonstrates leadership potential

Experience

Proven experience in administrative and project coordination roles, preferably in a dynamic, multi-stakeholder environment

Required Skills

You have a deep desire to learn and to grow in whatever it takes to be a leader who creates, delivers, and harness mission-critical value with our stakeholders You're not afraid of hard work and are willing to risk taking the initiative to seek out fresh ways to solve problems related to work You relate well with people, are sensitive to situations and potential outcomes You love to collaborate and learn from and with others You are getting better at communicating your ideas and input in a spirit of collaboration for synergy You're exceptional with organizational and multitasking skills, with an eye for detail and accuracy Strong written and verbal communication skills to keep everyone aligned and informed A proactive, solutions-oriented mindset with the ability to discern and anticipate needs and address them effectively Familiarity with project management tools (e.g., GANTT charts, Trello, Asana, or similar) and office productivity software

Diversity Statement

IWU commits to create a community that reflects kingdom diversity. We will foster an intentional environment that exhibits honor, respect, and dignity. Acknowledging visible or invisible differences, our community authentically values each member's earthly and eternal worth. We refute ignorance and isolation and embrace deliberate and courageous engagement.

LIMITATIONS AND DISCLAIMER

As a religious educational institution operating under the auspices of The Wesleyan Church, Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e-1 and 2000e-2).


The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.