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Project Manager - Commercial & Industrial Leasing and Property Management

City of Atlanta Atlanta, GA (Onsite) Full-Time

Job Details

At the City of Atlanta, we are passionate about building and improving our community. Our police officers, firefighters and building inspectors keep our citizens safe. Our Public Works staff keeps our City clean and helps maintain, build and improve our City\'s infrastructure. Our City planners help envision and shape future City growth. Our Parks & Recreation professionals enhance our quality of life.

Our engineers help keep our drinking water clean, the largest airport in the world (by passenger volume) operating and our buildings maintained. Along with the host of Finance, Procurement, and Human Resources professionals whose support is vital, we are the City of Atlanta! If you are seeking a meaningful role where you can make a real difference improving and growing our City, we welcome you to explore the job opportunities we have to offer.

Posting: Open Until Filled

Salary: $75,000 to $90,000 Commensurate with experience.

General Description and Classification Standards:

The Project Manager for Commercial and Industrial Leasing and Property Management should be an experienced professional capable of carrying out most assignments with limited to no guidance and review. This position is tasked with coordinating with all city departments and agencies to assist in the development, negotiation and creation of all agreements related to the management of all leasing and property management activities for: city owned and external property assets, revenue and expense leases including management of the assets and coordination with any external property management firms. Assets shall include cell towers, office buildings, shopping centers, precincts, fire stations, warehouses, agency buildings, entertainment venues, food markets, recreational facilities, meeting facilities, etc. while acting on behalf of the city as a landlord or tenant representative.

Supervision Received:

Performs work under the general supervision of the Assistant Director or Director of Real Estate. Will work independently with responsibility for managing assigned functions.

Essential Duties and Responsibilities: These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned.

• Coordinates with departmental representatives on leasing, managing, or assisting in site selection, lease development and approval, tenant or landlord representation including letters of intent, needs assessment, research databases or by field reviews to locate space or facilities, marketing of revenue leases, cell tower agreements and all types of real property assets including commercial and industrial from retail to office to warehousing.
• Interfaces with departments, attorneys, agents, brokers, landlords, tenants, and property managers to carry out leasing and property management functions.
• Monitors outstanding leases for pertinent related dates to ensure the avoidance of any financial penalty, notifying appropriate departmental agents on a timely basis.
• Reviews, monitors, and evaluates operation activities at city-occupied facilities such as office buildings (Neighborhood Centers) and recommends actions to ensure optimum utilization of city assets.
• Negotiates revenue leases involving city property for market value and optimum utilization, serving as a support person to the Real Estate Manager overseeing all revenue leases.
• Compiles and prepares periodic reports and communicates findings and recommendations to the Assistant Director, and Director of the Real Estate Division.
• Handles all rental deposits, processing in accordance with all established processes and procedures.
• Represents the department, when appropriate, as a subject matter expert or representative or project manager during inter-departmental meetings, committees, hearings, community meetings, legislative panels, live and via remote methods.
• Interacts, mediates, and responds, as appropriate, to requests, emails, letters, or calls related to landlords, tenants, vendors, customers, complaints or other transmittals or inquiries to resolve complaints, answer questions and resolve issues accordingly, timely and professionally.

Decision Making:

• Must be able to make compliance determinations and recognize when collaboration with others or teams is needed to ensure deadlines are met.
• Must be able to follow standardized procedures and apply organizational policies and be able to select which process applies in a wide variety of often complex situations to arrive at a successful conclusion in a timely manner.
• Must be able to make decisions and recommendations oft-times with limited information and under pressures of deadlines and competing interests.
• Must be able to apply sound, professional logic to a wide range of situations, including emergencies, and initiate solutions accordingly to include taking necessary remedial actions.

Knowledge, Skills and Abilities:

• Thorough knowledge of commercial and industrial leasing and property management principles and practices including general management skills to manage real property assets.
• Ability to negotiate and draft lease agreements of all types including commercial and industrial as well as residential such as office buildings, warehouses, entertainment venues, parking facilities, retail, daycare, restaurant, training facilities, recreational facilities, and related types.
• Ability to support the development and administration of the operational objectives of the Division with changing priorities and remain flexible and productive.
• Ability to interpret appraisal reports related to fair market rental rates and apply the results.
• Ability to prepare legislative packages for presentation to committees and legislative bodies.
• Knowledge of how walk-thru provisions are handled for leases of all types of properties.
• Ability to communicate with landlords, vendors, contractor repairs and turn around refurbishing work for tenant change overs.
• Ability research rental rates using multiple data sources and make determinations about fair market rental rates during negotiations of a lease for all property types.
• Knowledge of and the ability to keep abreast of all applicable laws, ordinances, policies, standards, and regulations pertaining to the duties and responsibilities of this position to facilitate leasing and property management activities.
• Ability to comprehend and render opinions of lease provisions as they apply to situational issues and then to apply them correctly and timely.
• Good record keeping and tracking abilities to maintain logs and records for properties and leases.
• Ability to create marketing programs to effectively increase occupancy rates and increase revenue.
• Ability to communicate with specialized leasing entities such as cell tower owners, radio tele-communication firms to service mobile communication leases or license.
• Ability to communicate effectively with vendors such as property management firms who oversee various property types.
• Ability to interact with elected officials, management, employees, the public and organized groups in a knowledgeable, professional manner including during sensitive, controversial, or high-pressure situations including public settings such as hearings.
• Ability to research, assemble data and information related to a project or issue and prepare written reports and documents in a clear, concise, and effective manner.
• Possess good organizational and technical skills necessary to carry out the job.
• Able to use independent judgement and discretion in handling emergency situations.
• Able to comprehend, interpret and apply regulations, procedures, polices, laws and rules.
• Expert level ability to use computers and software applications such as MS Suites, CoStar, Near Map, Google Earth, TEAMS, GSCCCA, FMLS, MLS, LoopNet, Tax Assessor websites, Maximo, etc.
• Ability to balance multiple projects at one time to stay on schedule.

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Job Snapshot

Employee Type Full-Time

Location Atlanta, GA (Onsite)

Job Type Finance, Sales, General Labor, Management, Strategy - Planning

Experience Not Specified

Date Posted 08/17/2023

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Job Details

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City of Atlanta