Job Description

Initial Posting Date: 06/20/2024Application Deadline: 07/08/2024Agency: Department of TransportationSalary Range: $4,998 - $7,647Position Type: EmployeePosition Title: Public Records & Administrative Rules Coordinator:Operations & Policy Analyst 2 \xe2\x80\x93 Public Records & Administrative Rules Coordinator
Oregon Department of Transportation
Government & External Relations \xe2\x80\x93 ODOT HeadquartersDirector\xe2\x80\x99s Office / Business Management Section
SalemThe role:ODOT is committed to transparency in our public records process and our adoption of Oregon Administrative Rules. To that end, our Director\xe2\x80\x99s Office is recruiting for a public records & administrative rules coordinator to join our team in Salem. In this role, you will facilitate and support equitable, accurate, on-time delivery of public records for our agency using our that generates usable data, creates accountability and manages risk appropriately. You will also administer our agency\xe2\x80\x99s Administrative Rules Program, adopt rules, and will direct all activities related to processing the filing of administrative rules for all branches of the agency. Apply today!We encourage people from all backgrounds to apply for our positions. We hope you\xe2\x80\x99ll join us on our path to increasing diversity, equity, inclusion and belonging through .Before applying, visit our to learn more about our process. If you are a current State of Oregon employee, you must apply through yourA day in the life:Receive public record requests that come to the agency through its web portal, email, mail or phone.Interpret requests and assign tasks within the GovQA system, requesting clarification from requesters when needed.Collaborate with agency staff to locate and collect records, prepare them for release and release prepared records to requesters.Assist customers with technology and provide requesters with acknowledgement forms, cost estimates, billing and records of payment received.Consult with the public records advocate or legal counsel to resolve questions, problems and concerns.Monitor system for compliance with statutory deadlines.Provide training and consultation to staff on program features, procedures, requirements and agency policies for responding to requests.Facilitate the adoption, amendment and repeal of agency administrative rules.Advise rule writers and research statute and rules.Establish schedule for rule activities to comply with requirements and effective dates of new laws.Read, interpret and write analyses of fiscal and other impacts of bills or bill amendments.Work in an office environment with hybrid work options available.To request a copy of the position description, which includes all duties and working conditions, please email .What\xe2\x80\x99s in it for you:Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. about working at the Oregon Department of Transportation and the we offer.Comprehensive and equitable base salary offer within the listed range based on your experience, skills and education. The salary range listed is the non- participating rate. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%. Please review the page for more details.opportunity!Want to know about new job postings? to receive weekly email notifications!Minimum qualifications:Any combination of experience and education equivalent to five years of experience that typically supports the .ORA bachelor\'s degree in business or public administration, behavioral or social sciences, finance, political science or any degree demonstrating the capacity for the ; and two years professional-level evaluative, analytical and planning work.What we\xe2\x80\x99d like to see:If you have these attributes, let us know in your application materials! It\'s how we will choose whom to move forward! You do not need to have all these qualities to be eligible for this position. We may also use transferable skills, experience, education and alignment with to help us decide who will move forward.Demonstrated success analyzing and making complex decisions on the release or redaction of public records in compliance with state, federal and Public Records Law.Demonstrated success creating, administering and updating Oregon Administrative Rules.Demonstrated success exercising sound judgment and discretion.Exceptional organizational and time management skills, including an ability to meet tight deadlines in a dynamic environment.How to apply:Complete the following required steps:Fill out the application or attach a resume. Please contact the recruiter under the \xe2\x80\x98Need help?\xe2\x80\x99 section if you have any questions about how to fill out the experience fields or to attach a document. Your submitted experience fields or attached resume must include dates (MM/YYYY) for each employer.Attach a cover letter. Your cover letter should clearly demonstrate how your experience and training relates to the qualities that you have under the \xe2\x80\x9cwhat we\xe2\x80\x99d like to see\xe2\x80\x9d section above.Your cover letter must be limited to no more than two (2) pages.Please address your cover letter to Amy Williams, Business Operations Manager.Generic cover letters that do not address the qualities that you have under the \xe2\x80\x9cwhat we\xe2\x80\x99d like to see\xe2\x80\x9d section may receive lower scores than those that addressed the desired qualities.You must upload your cover letter in the \xe2\x80\x98Resume/Cover Letter\xe2\x80\x99 section of the application.Complete questionnaire. Answer the checkbox-style questions before submitting your application.After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are a current State of Oregon employee, the tasks will come to your Workday inbox.. The will be available after you submit your application. For privacy reasons, please do not attach your military service document(s) to your application or combine it with any other required document attachments.Need help?For questions, call 971-273-8687 or email .Additional information:We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security\xe2\x80\x99s I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer, and we are unable to proceed if E-Verify participation is required [e.g., STEM Optional Practical Training (OPT) Extension]. We are also unable to proceed with Curricular Practical Training (CPT) program requests.We may use this recruitment to fill multiple or future vacancies.We will conduct name-based criminal background checks on final candidates, not including current ODOT employees. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.You will be represented by the Service Employees International Union (SEIU).ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1.#LI-DNP#LI-HybridGovernment Jobs

State of Oregon