Job Description

ob Description:

Are you ready to find your dream job? We are expanding our team, and you might be the perfect fit!

At Andrea L. Jakob, PA, a boutique Estate Planning and Probate Law Firm in Davie, FL, we pride ourselves on exceptional customer service and treating clients with warmth and friendliness. We are seeking an enthusiastic and caring Bilingual Receptionist/ Administrative Assistant who understands that customer service is key.

Whether you have experience or are eager to learn, we welcome you to apply.

Why Join Us?

Teamwork: Our collaborative environment ensures our clients are thrilled with our services. Growth Opportunity: We offer potential for growth for the right candidate. Welcoming Environment: Our inviting, comfortable office and close-knit, friendly staff will warmly welcome you. Drama-Free: We pride ourselves on maintaining a drama-free workplace and value team players.
Position Summary:

Provide direct administrative support to staff members and clients, manage all aspects of screening and onboarding new clients, maintain the firm calendar, and participate in the successful operation of a busy estate planning law firm.

Role and Responsibilities:

Receive calls from prospective clients and conduct initial screenings. Schedule client appointments and help maintain the firm's calendar. Greet visitors in a professional and friendly manner. Work in and with multiple software platforms simultaneously. Perform receptionist duties, including answering phone calls, taking messages, and redirecting calls as necessary. Handle copying, scanning, file management, and general office organization. Assist attorneys and staff with administrative tasks. Maintain a clean and organized reception area and conference room. Perform daily opening and closing tasks.
Requirements:

Proficiency with computers and ability to quickly learn new software programs. Ability to work with multiple types of software simultaneously. Outstanding time management and organizational skills. Excellent written and oral communication skills. Friendly and professional attitude and enjoy working in a busy office environment. Must be a team player and contribute to a drama-free workplace. Professional dress, demeanor, and appearance required.
Job Type: Full-time, in-office

Pay: $17.50 per hour

Benefits:

Paid time off Retirement plan
Schedule:

Monday to Friday, 8:45 AM - 5:15 PM (No weekends)
Location:

Davie, FL 33330 (Must reliably commute or plan to relocate before starting work)
Education:

Bachelor's (Preferred)
Experience:

Receptionist experience and Customer service: 1 year (Preferred)
Instructions to Apply:

If you are THE ONE, please send your resume and a cover letter through Indeed that clearly conveys WHY we should hire you and what you bring to the table. Tell us what you are looking for in a job and why you think you would be a good fit. Make sure to put "I'm THE ONE" in the subject line of your cover letter. Describe your favorite snack food or candy and explain why it's your favorite. Provide references.
Job Type: Full-time

Pay: From $17.50 per hour

Expected hours: 40 - 42.5 per week

Benefits:

Employee discount Paid time off Retirement plan
Schedule:

Monday to Friday No nights No weekends
Application Question(s):

Do you have receptionist experience? Are you able to work at an in-person position from 8:45 to 5:15 Monday to Friday?
Experience:

Customer service: 1 year (Preferred)
Language:

Spanish (Required)
Location:

Davie, FL 33330 (Preferred)
Ability to Relocate:

Davie, FL 33330: Relocate before starting work (Required)
Work Location: In person