Job Description

Overview

Hourly rates within the Classified Bargaining Unit Pay Plan will change effective July 2, 2023. At that time, the starting rate (Step 1) for this job opening will be $30.39 per hour.

The Department of Corrections (DOC), within the Agency of Human Services (AHS), has a unique opportunity for an emerging information management leader to continue to develop an ongoing, sustainable records and information management (RIM) program for the Department; manage requests for Department records and information as the Department\'s Public Records Officer; and work collaboratively with the legal community in providing records for litigation purposes. The position is located at DOC\'s Central Office in Waterbury, Vermont.

Under the general direction of the Department\'s General Counsel and working closely with DOC attorneys, technologists, business managers, and functions-based personnel, as well as the AHS RIM Specialist, but with significant latitude for judgment and discretion within the bounds of statute and Agency policy, you:

• Analyze, define, implement, and monitor compliance with DOC\'s records and information management strategies, policies, procedures, and tools;
• Perform administrative and policy development work regarding the security, preservation, maintenance, retention and disposition of DOC records;
• Direct the assembly and production of records requested under the State of Vermont\'s Access to Public Records Act (PRA), as well as the Federal government\'s Freedom of Information Act (FOIA);
• Collaborate on cross agency initiatives, including working on projects with the Agency of Digital Services (ADS);
• Support Department Record Liaisons as the Department Records Officer;
• And facilitate responses to any request, subpoena, or court order for records or information.

Duties also include providing the Deputy Commissioner or designee with records and information to assist in the supervision of the Correctional Facility Superintendents and Community Corrections District Managers in matters related to DOC\'s records and information management program. As the Department\'s Records Officer, you also sit on the AHS Information Governance Committee; this group meets monthly to address Agency or Department specific records and information management projects and/or needs. Additional duties include paralegal-type duties, such as responding to discovery requests, collaborating with the Director of Legal Education in reviewing and processing materials for facility law terminals, and researching, compiling, and analyzing data for projects.

As a DOC RIM Specialist III, you perform your job duties within the framework of the four key practices of the Agency of Human Services: customer service, holistic service, strengths-based relationships, and results orientation. You also immediately apply your working knowledge of Generally Accepted Recordkeeping Principles (the "Principles"); records and information creation and use; records appraisal, retention, protection, and disposition; and information technology, including data and systems management.

Employee, general public and offender situations with significant stress and emotional overtones are predictable. Participation as a witness in court through written or oral testimony will be necessary.

Ideal candidates will have experience with correctional services and/or Vermont\'s Public Records Act.

Who May Apply

This position, Records and Information Management (RIM) Specialist III (Job Requisition #47550), is open to all State employees and external applicants.
If you would like more information about this position, please contact .
Resumes will not be accepted via e-mail. You must apply online to be considered.
Please note that multiple positions in the same work location may be filled from this job posting.

AHS BACKGROUND CHECKS: Candidates must pass any level of background investigation applicable to the position. In accordance with AHS Policy 4.02, Hiring Standards, Vermont and/or national criminal record checks, as well as DMV and adult and child abuse registry checks, as appropriate to the position under recruitment, will be conducted on candidates, with the exception of those who are current classified state employees seeking transfer, promotion or demotion into an AHS classified position or are persons exercising re-employment (RIF) rights.

Environmental Factors

Work is performed in a standard office setting, but some travel may be required for which private means of transportation should be available.

Minimum Qualifications

Master\'s degree or higher in archives, library, or information science or in the broader information management field AND two (2) years or more of professional RIM work at the RIM Specialist II level or equivalent.
OR
Professional designation of (or eligibility for) Certified Records Manager (CRM) or Certified Records Analyst (CRA) by the Institute of Certified Records Managers (ICRM) AND two (2) years or more of professional RIM work at the RIM Specialist II level or equivalent.

DOC PREA Requirements

Conviction History Requirements: Candidates who have any felony conviction record or who, within the past five (5) years, have been placed under supervision or sanctioned for a misdemeanor conviction must receive a waiver from the Commissioner of Corrections in order to be considered for employment. You may access the application and corresponding documents by clicking . Once you have completed the application, please send it directly to the hiring manager identified as the contact person in this job posting.
PREA (Prison Rape Elimination Act) Requirements: In accordance with federal regulation, any person applying for employment in the Department of Corrections must provide relevant information. Previous institutional employers will be contacted and required to provide information regarding substantiated incidences of sexual abuse or resignation during a pending investigation of an allegation of sexual abuse. By submitting this online job application, you certify all information furnished is true and complete. The information you provide in accordance with this regulation may be used, and previous employers may be contacted for the purpose of investigating and verifying your work history.

Total Compensation

As a State employee you are offered a great career opportunity, but it\'s more than a paycheck. The State\'s total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:

• 80% State paid medical premium
• Dental Plan at no cost for employees and their families
• Flexible Spending healthcare and childcare reimbursement accounts
• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• Work/Life balance: 11 paid holidays each year and a generous leave plan; many jobs also allow for a flexible schedule
• Low cost group life insurance
• Tuition Reimbursement
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program

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Equal Opportunity Employer

The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State\'s employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.

State of Vermont