Job Description

Job Summary

The Records Associate ensures the integrity, security and maintenance of all student academic records for current and former students. Records Associates are responsible for the oversight of several administrative functions in the Office of the Registrar, including facilitating student registration, timely completion of enrollment verifications, transcript processing, and grading processes. Records Associates process various forms for campus wide programs and students. They assist students, staff and faculty at Cal Poly with campus policies and procedures.

Department Summary

The Office of the Registrar\'s mission is to provide direct support services to students, the campus community, alumni, and the public. The Records office is responsible for support to: enrollment and registration; grading (initial collection, grade changes, credit/no credit); transcripts and diplomas; verification of enrollment; degrees; certification and compliance of veterans and athletes; statements of degree credit (transfer work, major changes, and degree completion); maintenance and reporting of all aspects of the student record (ERSS reporting, name/EMPL ID changes, etc.); and the development and publishing of Articulation Agreements. The Office of the Registrar is part of Strategic Enrollment Management.

Education and Experience

• High school diploma or its equivalent. Type 45 wpm. Four years of general office support or technical experience. Training at a vocational school or full-time college education may be substituted for up to three years of the required experience on a year-for-year basis.

Salary and Benefits

Anticipated Hiring Range: $42,064 - $51,360 annually

Classification Range: $42,060 - $66,096 annually

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees\' Retirement System, and educational benefits for eligible employees. See our for additional information.

Cal Poly

Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly\'s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit .

Diversity Statement

At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly\'s values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.

Cal Poly\'s commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer.

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.

The person holding this position is considered a \'mandated reporter\' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas).

Positions are posted for a minimum of 14 calendar days.

Advertised: September 27, 2023 (9:00 AM) Pacific Daylight Time
Applications close:

California State Polytechnic University