Job Description

Position Specific Description

Recruitment Number 23-062JCK Secretary I, SR-12*, Wailuku/Kahului, Maui.

*Salary rate effective 07/01/2023.

Summary of Duties

Provides secretarial services to a manager or administrator of an organizational entity in the judicial branch of Hawai`i\'s state government; may supervise and participate in performing highly complex clerical work; and perform other duties as required.

Minimum Qualification Requirements

Education Requirement: Graduation from high school or equivalent.

General Experience: One and one-half (1-1/2) years of progressively responsible typing, stenographic and/or substantive clerical work experience which demonstrated knowledge of English grammar, spelling and arithmetic; knowledge of common office equipment; knowledge and understanding of computer word processing and software applications; the ability to read and understand oral and written instructions; the ability to speak and write simply and directly; and the ability to carry out procedures in clerical work systems and perform secretarial tasks.

This experience includes, but is not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; preparing and finalizing documents using computer word processing applications; preparing and finalizing charts, tables, graphs and other materials using computer software applications, etc.

Selective Certification Requirement - Typing: Some positions shall be restricted to applicants who possess the minimum education and experience requirements and/or the skill requirement of typing at a rate of 40 net words per minute.

The applicant\'s proficiency may be evaluated by the appointing authority. Failure to meet the proficiency requirements may result in suspension of the applicant\'s eligibility. The Judiciary\'s Human Resources Department reserves the right to test an applicant when there is evidence that the applicant does not meet the proficiency requirements for the class for which the applicant applied.

Substitutions Allowed

Substitution of Education for Experience:

1. Partial completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office equipment may be substituted on a month-to-month basis up to a maximum of one (1) year of the General Experience.

2. Successful completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office equipment may be substituted for the one and one-half (1-1/2) years of the General Experience.

3. Education in an accredited university or college in a baccalaureate program may be substituted for on the basis of fifteen (15) semester hours for six (6) months of experience, up to a maximum of two and one-half (2-1/2) years of the General Experience.

Supplemental Information

Any additional information may be attached to your online application, submitted by email to Recruitment@courts.hawaii.gov, or mailed to the following address: Hawai`i State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawai`i 96813.

Education: If you are using education as a substitution for experience, you must submit a copy of your transcript(s) or diploma(s) at the time of application. If you are selected for a position, we will request an official transcript (not a copy) at a later date. The official transcript must indicate completion of the training and/or the awarding of the appropriate degree.

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