Job Description

Position Specific DescriptionRecruitment Number 24-185KS, Secretary II, SR-14, Honolulu, Oahu.Summary of DutiesProvides secretarial services to a manager, administrator or director of an organizational entity in the judicial branch of Hawaii\'s state government; may supervise and participate in performing highly complex clerical work; and perform other duties as required.Minimum Qualification RequirementsEducation Requirement: Graduation from high school or equivalent.General Experience: Two and one-half (2-1/2) years of progressively responsible typing, stenographic and/or substantive clerical work experience which demonstrated knowledge of English grammar, spelling and arithmetic; knowledge of common office equipment; knowledge and understanding of computer word processing and software applications; the ability to read and understand oral and written instructions; the ability to speak and write simply and directly; and the ability to carry out procedures in clerical work systems and perform secretarial tasks.This experience includes, but is not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; preparing and finalizing documents using computer word processing applications; preparing and finalizing charts, tables, graphs and other materials using computer software applications, etc.Substitution of Education for Experience:1. Partial completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office equipment may be substituted on a month-to-month basis up to a maximum of one (1) year of the General Experience.2. Successful completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office equipment may be substituted for the one and one-half (1-1/2) years of the General Experience.3. Education in an accredited university or college in a baccalaureate program may be substituted for on the basis of fifteen (15) semester hours for six (6) months of experience, up to a maximum of two and one-half (2-1/2) years of the General Experience.4. Graduation from an accredited university or college with a Bachelor\'s degree may be substituted for all of the General Experience.Selective Certification Requirement - Typing: Some positions require typing and/or keyboarding skills (40 net words per minute) and/or the ability to use typewriters, computers and word processing and/or other software applications.The applicant\'s proficiency may be evaluated by the appointing authority. Failure to meet the proficiency requirements may result in suspension of the applicant\'s eligibility. The Judiciary\'s Human Resources Department reserves the right to test an applicant when there is evidence that the applicant does not meet the proficiency requirements for the class for which the applicant applied.Supplemental InformationAny additional information may be attached to your online application, submitted by email to Recruitment@courts.hawaii.gov, or mailed to the following address: Hawai`i State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawai`i 96813.Education: If you are using education as a substitute for experience, you must submit a copy of your official transcripts or diploma at the time of application. If you are selected, you will need an official transcript (not a copy) indicating the completion of the training or the awarding of the appropriate degree.for other important information about the Merit or Civil Service System, Citizenship and Residency requirements, Accommodations, Veterans Preference, Examination process, Administrative Review, and more.Civil service employees are eligible for a range of benefits, including, but not limited to, the following:

• 13 paid holidays each year, and 14 during election years

• 21 vacation leave days per year

• 21 sick leave days per year

• Reasonable time off with pay for jury or witness duty, death in the family, for certain military duty, and for donating to the Blood Bank

• Employer contribution to premiums for enrollment in the state sponsored medical, drug, vision, and adult dental plans

• Free life insurance policy for employees and retirees

• Deferred compensation retirement savings plan

• State retirement plan for eligible employees

The above benefits are subject to modification or termination due to changes in statutes, collective bargaining provisions, and/or policies, etc. This summary does not constitute a legal document or contract. Benefits may vary by type of employment and employment conditions.01Temporary Positions: Do you want to be considered for full-time temporary positions?

• Yes
• No

02Selective Certification Requirement-Typing: Some Secretary positions require typing and/or keyboarding skills (40 net words per minute) and/or the ability to use typewriters, computers and word processing and/or other software applications.Are you able to type 40 words per minute and are you interested in being considered for positions that require typing and/or keyboarding?

• Yes
• No

03Education Requirement: Do you have a High School diploma or GED?

• Yes
• No

04General Experience: This position requires two and one-half years of progressively responsible typing, stenographic and/or substantive clerical work experience which demonstrated knowledge of English grammar, spelling and arithmetic; knowledge of common office equipment; knowledge and understanding of computer word processing and software applications; the ability to read and understand oral and written instructions; the ability to speak and write simply and directly; and the ability to carry out procedures in clerical work systems and perform secretarial tasks.Do you have at least two and one-half years of general experience as described above? (In order to be given credit for your work experience, you must describe in detail, the duties and responsibilities of each job you are claiming experience in the Work Experience section of your application.)

• Yes
• No

05Substitution of Education for Experience: Education in an accredited college or university may be substituted for part or all of the General Experience. (In order to be given credit for your education, you must attach a copy of your official transcript(s) to your online application or send it by email immediately after applying.)Will you be substituting your education for experience? Please refer to the Substitutions Allowed section on the Job Announcement.

• Yes
• No

06IMPORTANT NOTE: Before submitting your application, be sure to review your application for completeness and accuracy. Your examination score will be based on the information you have provided on your application and this supplemental questionnaire. Failure to provide sufficient detailed information may result in your application being rejected or receiving a lower score.Therefore, it is important that you provide the name of your employer, your official job title, dates of employment (from-to, month/year), hours worked per week, and a detailed description of your duties for each job listed on your application.Do not submit an online or hard copy resume in place of the application or supplemental questionnaire. However, if you choose to submit a resume in addition to your application, be sure it includes the same employment information mentioned above.

• I have read the above statement and understand that failure to provide sufficient detailed information may result in my application being rejected or receiving a lower examination score.

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