Job Description

Department: 11903 Advocate South Suburban Hospital - Food and NutritionStatus: Full timeBenefits Eligible: YesHours Per Week: 40Schedule Details/Additional Information:Employee will be required to work between the hours of 6:00am to 4:30pm. Monday through Friday. Every weekend and major holidays off.Major Responsibilities:Performance of secretarial and minor administrative services in support of department.1. Schedule and arrange meetings and/or appointments with multiple attendees. Make decisions regarding revision of supervisor\xe2\x80\x99s/staff\xe2\x80\x99s schedule to accommodate meetings and appointments.2. Work with outside vendors providing functional services to the area (e.g., arranging for temporary personnel, directly purchasing products, etc.).3. Take action upon mail and/or correspondence received by area.4. Organize special events: secure space, prepare memo and /or notify participants, arrange for equipment as necessary, assure room set-up, order refreshments, etc.5. Complete billing; process employee profiles, payroll, etc. for department.6. Enter data into database or spreadsheet, perform analyses from data, and create specialized reports.Preparation and dissemination of correspondence1. Type letters, memoranda, reports, and other types of correspondence from rough drafts or provided copy2. Compose correspondence from notes and/or discussions with supervisor and/or staff3. Collect data and develop and/or prepare departmental reports. May do some analysis of data and/or mathematical calculations.Maintenance of department files.1. Maintain records and files within the department/unit.2. Create and set up filing systems for department/unit.Licensure, Registration, and/or Certification Required:n/aEducation Required:H.S. or equivalent and 2-4 years secretarial experience
OR
Associates degree and 1-2 years secretarial experienceExperience Required:H.S. or equivalent and 2-4 years secretarial experience
OR
Associates degree and 1-2 years secretarial experienceKnowledge, Skills & Abilities Required:Typing 55-60 words per minute preferredAble to use several soft-ware packages
Ability to create spread-sheets preferredPhysical Requirements and Working Conditions:n/aThis job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.About Advocate Healthis the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names in Illinois; in the Carolinas, Georgia and Alabama; and in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation\xe2\x80\x99s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.

Advocate Health Care