Job Description

Secretary III - Physics

Wayne State University is searching for an experienced Secretary III - Physics at its Detroit campus location.

Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Essential functions (job duties):

Perform full secretarial functions as well as delegated administrative duties in support of an assigned
academic or administrative unit in a School, College, Division or Center/Institute of the University.

Organize, monitor and expedite the workflow of an assigned office. Initiate follow-up procedures
regarding pending matters, route correspondence not requiring supervisors attention, identify and
resolve day-to-day operational problems and respond to routine inquiries for data and information.

Perform complex typing duties including the processing of documents which may require the use of
basic desktop publishing software. Edit correspondence and reports, type papers and manuscripts, etc.
which may include formulas as well as technical or scientific terminology.

Compose routine correspondence and memos for supervisors signature. Write newsletters and prepare
regular and special reports which require the gathering and summarizing of data.

Perform basic bookkeeping duties which includes the tracking and monitoring of expenditures and the
analysis and projection of funds and financial data. May prepare routine monthly reports.

Coordinate and assist in the processing of nonacademic and academic paperwork in accordance with
established policies and procedures. Identify and resolve problems associated with the processing of
paperwork for nonacademic personnel as well as part-time and temporary faculty.

Provide functional supervision to clerical support staff. Interview prospective clerical personnel and
recommend for employment. Distribute work and review for completeness and accuracy. Train in
appropriate methods and procedures.

Keep calendar, schedule appointments and make arrangements for meetings and conferences. Make
complex travel arrangements including foreign travel.

Perform related work as assigned.

This classification requires the incumbent to prioritize and organize the workflow through an office as
well as to identify and resolve problems which arise concerning assigned administrative responsibilities.
While work is performed within defined procedures, position incumbents are frequently confronted with
situations requiring the application of current methods, practices and procedures to new situations.
Incumbents must have knowledge of unit policies and procedures as well as knowledge of the operation
of related Colleges/Divisions and departments. In addition, this classification is expected to be able to
produce a variety of documents using the appropriate software for word processing, graphics, spreadsheets
and basic desktop publishing. This classification is located in an academic and administrative office in a
School, College, Division or Center/Institute at the University. This classification reports to and receives
work direction from a professional or managment level position.

Qualifications:

High school graduate with additional business related courses or an equivalent combination of
education and/or experience.

Ability to operate complex office equipment including software necessary for spreadsheet design basic
desktop publishing and graphics.

Experience providing functional supervision to clerical support staff.

Good organizational skills including the ability to prioritize office workload and resolve operational
problems.

Ability to communicate effectively with others.

Ability to perform basic bookkeeping duties, including the ability to analyze data and make
projections.

May be required to use transcription skills.

Ability to type with speed and accuracy, may include scientific terminology and mathematical
equations.

Previous progressive secretarial or general office experience preferably at Wayne State University.

Typically, incumbents may have held lower level clerical and/or secretarial positions

School/College/Division:

H12 - College of Liberal Arts & Science

Primary department:

H1222- Physics

Employment type:

• Regular Employee
• Job type: Full Time
• Job category: Staff/Administrative

Funding/salary information:

• Compensation type: Annual Salary

• Salary minimum: $32,457
• Salary hire maximum: $48,685

Working conditions:

This position must be filled pursuant to the provisions of a collective bargaining agreement, and as such may be filled by a qualified bargaining unit member, should one apply.

Job openings:

• Number of openings: 1
• Reposted position: No
• Reposted reason: None (New Requisition)
• Prior posting/requisition number:

Background check requirements:

University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.

Equal employment opportunity statement:

Wayne State University provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. The university encourages applications from women, people of color and other underrepresented people. Wayne State is an affirmative action/equal opportunity employer.

Wayne State University