Job Description

Note for Current UM Employees

Current employees must apply internally via connectU

Definition of Class

This position provides secretarial support to one or more individuals, normally at the departmental level. The work involves factual information and follows clearly prescribed office practices. The work typically involves straightforward application of rules and procedures. Contacts with persons within and outside the University are limited in scope and involve the exchange of routine, factual information. The incumbent may provide direction and guidance to student workers.

Examples of Work Performed

• Maintains a filing system of correspondence, records, reports, and other documents; files materials and obtains requested information from the file as needed.
• Opens mail, routes correspondence and other materials by name or functional area in order to ensure that such materials are distributed in a timely manner.
• Refers incoming telephone calls and visitors to the appropriate person or functional area.
• Processes payments for purchases, rentals, subscriptions, and other miscellaneous items.
• Types technical or non-technical letters, memos, reports, and other similar documents requiring a knowledge of spelling, punctuation, and syntax sufficient to identify and correct grammatical errors, making independent decisions regarding format and arrangement.
• Works with calendars, schedules, meetings, University forms, payroll, and leave records.
• Makes travel arrangements and prepares forms for reimbursements, etc.
• Maintains inventory and orders office supplies, materials, equipment, and uniforms as directed.
• Maintains certain departmental records.
• Assists with maintaining department website, newsletter, public relations materials and emails.
• Maintains neat and orderly work area and customer lobby.
• Performs similar or related duties or assigned.

Essential Functions

These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department. * Performs basic secretarial duties such as typing, processing mail, answering phones, greeting visitors, filing, copying, and setting appointments.

• Participates in maintaining calendars, schedules, and records.

Minimum Education/Experience

Education:
Graduation from a standard four-year high school or equivalent (GED).

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Salary/Wage Information

To learn more about our pay structure and view our salary ranges, to visit the Compensation page of our Human Resources website. This link is provided for general pay information. Hourly rate or salary may vary depending on qualifications, experience, and departmental budget. Note: Unclassified positions (faculty, executives, researchers and coaches) do not have established salary ranges.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

University of Mississippi