Job Description

Position Information

Announcement Number STAFF - VA - 23427
For questions regarding this position, please contact:

Kim Anderson at
Classification Title Accounting Assoc III
Working Title Senior Accounting Clerk
Brief Position Overview

The Senior Accounting Clerk is responsible for fiscal and customer service support in the shared services fiscal team. In collaboration with the Lead Financial Analyst and/or Service Team Lead, the Senior Accounting Clerk will assist departments with their transactional needs. The Senior Accounting Clerk works independently and is responsible for processing accounting paperwork and may be hired as a remote position..
Position Number 4M0382
Department Fiscal Shared Services
Division Office of VP for Administration & Finance
Appointment Type Classified
Contract Term Fiscal Year
Semester
If other, specify From date
If other, specify End date
FLSA Non-Exempt
Union Affiliation FOCUS-MFPE
FTE .75
Benefits Eligible Eligible
Salary $20.595 per hour
Contract Type Classified Salary
If other, please specify
Recruitment Type Open

Position Details

General Statement

The Senior Accounting Clerk is responsible for fiscal and customer service support in the shared services fiscal team. In collaboration with the Lead Financial Analyst and/or Service Team Lead, the Senior Accounting Clerk will assist departments with their transactional needs. The Senior Accounting Clerk works independently and is responsible for processing accounting paperwork and may be hired as a remote position.
Duties and Responsibilities

• Primary contact and coordinator for accounts payable
• First point of contact with the unit regarding all accounts payable transactions
• Initiates Banner Payment Authorizations (BPA)
• Ensures documentation and all required forms for BPAs are complete and in accordance with MSU policies and procedures
• Reviews, approves, and processes Travel Expense Vouchers and related travel paperwork
• Escalates issues to Lead Financial Analyst or Service Team Lead
• Reviews P Card expense reports in Chrome River
• Ensures P Card receipts are valid and all supporting documentation is included
• Follows up with both the unit and central offices regarding any missing paperwork or improperly completed forms
• Provides guidance to customers regarding University, state, and federal rules, regulations, and laws
• Reviews and approves pre-approvals and expense reports for travel in Chrome River, ensuring all appropriate documentation and supporting information is included.
• Accounts receivable processing
• Primary contact and coordinator for accounts receivable X feeds
• Processes X feeds from documentation/spreadsheet from unit
• Assists unit in creating invoices when required
• Maintains accounting files and records for the units
• Assists in receipt matching/index review when required by Service Team Lead or Lead Financial Analyst
• Performs other transactional duties as assigned

Required Qualifications - Experience, Education, Knowledge & Skills * Experience with accounting transactions, financial reporting, financial analysis, or budgeting and a Bachelor\'s degree or an equivalent combination of relevant education and experience

• Demonstrated customer support experience

Preferred Qualifications - Experience, Education, Knowledge & Skills
The Successful Candidate Will

• Embrace and adapt quickly to changes in priorities, processes and work environment with a positive attitude.
• Be highly organized with great attention to detail and a high level of accuracy in work product.
• Be forward-looking, anticipates problems and proactively addresses them.
• Establish and maintain effective working relationships with multiple offices, co-workers and managers in a team-oriented environment; represent Fiscal Shared Services and the University in a positive, professional manner.
• Exercise initiative and independent judgment in solving complex problems and in interpreting and applying policies and procedures.
• Have demonstrated excellent, professional verbal and written communication skills.

Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University\'s rights to assign or reassign duties and responsibilities to this job at any time.
Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.
This position has supervisory duties? No

Posting Detail Information

Number of Vacancies 1
Desired Start Date Upon completion of a successful search.
Position End Date (if temporary)
Open Date
Close Date
Applications will be:

Screening of applications will begin on July 5, 2023; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions
Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

In compliance with the Montana Veteran\'s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran\'s preference please complete the veteran\'s preference information located in the Demographics section of your profile.

MSU\'s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website:

Applicant Documents

Required Documents * Resume

• Cover Letter

Optional Documents

Montana State University