Job Description

Job Posting

THIS POSITION IS OPEN UNTIL FILLED AND MAY CLOSE WITHOUT NOTICE

Duties include developing or assisting in the development of bid and Request for Proposal (RFP) specifications, evaluating responses, and preparing recommendation memos; posting, distributing and advertising bid opportunities; coordinating and leading pre-bid conferences with vendors and City personnel; assisting with bid evaluation by checking references, obtaining financials and clarifying vendor responses; preparing and processing signed contracts and resolutions on bid-related items such as awards, cancellations, and change orders; and reviewing and approving purchase orders for equipment, supplies and services. Duties also include conducting purchasing training and providing online purchasing system technical support for City personnel; designing and developing spreadsheets and databases to track and analyze relevant information; answering inquiries from internal and external auditors; providing lead level assistance and guidance to other Purchasing Agents; and performing duties of Purchasing Manager when s/he is out of the office. Duties will require ability to adhere to strict deadlines working in a fast-paced, multi-task environment. A Bachelor\'s degree, or equivalent, in purchasing, public administration, business or a related field; and two years of experience in the administration of purchasing or bid preparation / evaluation and one year of lead experience required. Must have thorough knowledge of municipal purchasing laws and procedures and working knowledge of Microsoft Word, Excel, Access and PowerPoint.

PAY GRADE GG23 / FULL PAY RANGE $5,623 - $7,929 PER MONTH

Culture

The City of Irving is committed to meeting the high standard of fiscal transparency by providing citizens with documents that show how the tax dollars and other revenues are budgeted and spent in a user friendly way. The Financial Services Department is responsible for all fiscal matters related to the City of Irving. Financial Services provides useful, timely, and reliable financial information and support to city staff, management, council, citizens, and external parties.

The City of Irving strives to be the most inclusive, welcoming, respectful and understanding municipal organization in North Texas. Irving is home to one of the most diverse ZIP codes in the nation, with many religions, races, nationalities and beliefs represented. The City of Irving is dedicated to making diversity and inclusivity a priority, to continually refine and develop best practices, and to foster a participatory government. The city also acknowledges that its employees\' diversity make them uniquely qualified to serve. This is achieved by building and nurturing an employment base that better reflects the races, cultures, faiths, gender identities, generations and philosophies of the community. The goal is to create programming and engagement opportunities, implement best and emerging practices, and foster an environment of understanding and respect. This allows for equitable access to programs and services, removal of barriers for engagement, and a culture of safety, trust and belonging.

Supplemental Information

THOSE WHOSE DATE OF HIRE (START DATE) IS FEBRUARY 19 THROUGH AUGUST 31, 2023, ARE ELIGIBLE FOR A HIRING INCENTIVE!

• Individuals hired into this position will receive $1000 after their first 30 days of employment provided there are no documented attendance or disciplinary issues.
• Employees that successfully complete their 6-month orientation period will receive an additional one-time payment of $1000 provided there are no documented attendance or disciplinary issues.
• Employees that successfully complete one year of employment without

documented attendance or disciplinary issues will receive an additional one-time payment of $1000. * The maximum amount of hiring incentive that an individual employee may receive is $3,000.

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