Job Description

Description

Responsible for the efficient, accurate and timely performance of a variety of clerical, receptionist and secretarial duties which will include, daily bank deposits, public and professional inmate visitation, filing, records and reports maintenance and general receptionist work as assigned. Performs intermediate clerical work performing a variety of office assistance tasks; does related work as required. Work is performed under the direct authority of the County Sheriff, or his Designee.

Duties

Essential Functions and Responsibilities:

The following duties are typical for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required and assigned.

• Answer phone inquiries and greets persons within scope of responsibility and refers inquiries to proper resource when necessary
• Security clearance of all personnel that enter secure reception doors.
• Thorough knowledge of computer programs and preparing of word documents and working with Excel, Shieldware and any other software that may be used.
• Process and prepare for service any civil papers presented to the Sheriffs Office and complete paperwork following service (return of service or mailing return to originator)
• Assist covering lunch hours and employee absences in public reception areas.
• Successfully completed Basic Iowa System Training for NCIC Full Access and must successfully recertify every one (1) years.
• Assists gun permit division with entering permit holders to database, accepting permit applications from the public.
• Performs criminal and NICS checks for gun permit applications.
• Assist SOR registry with updating files of registrants who present themselves for registry check-ins.
• Ordering of supplies as directed by Administration.
• Open and distribute mail to appropriate people within the Sheriffs Administrative offices and forward all inmate mail to Secondary Control to document, scan and distribute to inmates.
• Input information on all people that are visiting inmates in the jail.
• Perform computer checks for possible local warrants of a subject that may be visiting an inmate or inquiring about an outstanding warrant.
• Fingerprinting of applicants or public requesting fingerprints for personal reasons
• Trouble shooting problems with public visiting terminals.
• Trouble shooting phone system for inmates or administration phones
• Responsible for collection of inmate\'s money from all three Kiosk and daily deposits of money and balancing of books.
• Responsible for the monthly bank statements for Jail, Electronic Monitoring, Work Release and Room and Board Accounts.
• Responsible and accountable for the accurate, timely, and efficient preparation of Jail reports as directed by Civilian Lieutenant
• Assist in accurate light bookkeeping, recordkeeping, and filing of documents.
• Notarizes papers as necessary.
• Scan files as required by Administration.
• Add Correctional Officers to the banking system.
• Set up appointments for parole hearings/ evaluations.
• Troubleshoot money problems with inmates
• Set up haircuts for inmates
• Credit commissary orders/ manage orders of released inmates
• Call family members of released inmates for property
• Responsible for work release/room and board accounts and payments
• Write refund checks to inmates for overpayments
• Troubleshoot problems with printers and other office equipment.
• Any other task assigned by the Sheriff or his designee.
• Attendance is required.

Non-Essential Functions and Responsibilities:

• Perform various other related tasks/assignments/special projects as directed by the County Sheriff, Administration Captain or Civilian Lieutenant.

Required Qualifications

Minimum Education and Experience Required to Performing Essential Functions:

• High school diploma or General Equivalency Degree (GED).
• Specific knowledge of a body of rules or operations for a particular functional area or areas such as might be acquired in one (1) to three (3) years of prior related experience
• Computer, keyboard, printers, calculator (10 key), copier, possess knowledge of general office equipment and procedures.
• Rapidly and accurately with at least 40 words per minute (net score), accurate proofreading
• Personal maturity to safeguard confidential information
• Ability to set priorities regarding assignments and follow through to completion
• Ability to instruct and motivate others, as well as the ability to communicate tactfully and courteously with others in clearly spoken English
• Must successfully pass a physical examination, vision, and drug screening test prior to employment.

A validated keyboard test with a minimum net speed of 40 words per minute, is required with your application. Please attach a previous 12 months typing test from Iowa Workforce Development. If you do not have one, contact Iowa Workforce or Woodbury County Human Resources at 712-279-6480 to schedule a testing appointment.

ALL REQUIRED DOCUMENTS MUST BE SUBMITTED WITH THE APPLICATION OTHERWISE THE APPLICATION WILL NOT BE FORWARDED.

A completed Woodbury County application, a resume and an attached validated keyboard test with a minimum net speed of 40 words per minute is required.

Deadline for receipt of applications shall be: 4:30 p.m., Wednesday, September 13, 2023.

Woodbury County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will consider reasonable accommodations for qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations with the Employer.

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