Job Description

Description :General DescriptionThe Sr. Accounting Specialist position is responsible for providing support for Accounts Receivable, General Ledger, and Project Accounting functions. This positions dedication and expertise will contribute to the smooth operation of financial processes, ensuring accuracy and efficiency. This position is essential in ensuring critical compliance requirements are followed and reporting on the financial health of Bristol Alliance of Companies (Bristol Industries), but also is a key service provider to employees and manager.Bristol Alliance of Companies (Bristol Industries) is committed to building lasting relationships that reflect our hard work, ingenuity, and dedication to safety. Every employee has an impact on our success, which benefits the Native culture, land, and people of the Bristol Bay region.Our values: People, Communities, Reputation, Teamwork, Trust, and Truth.Essential Roles and Responsibilities:

• Input, Review, and Update for the Accounts Receivable/General Ledger such as: monitor and process daily cash receipts, including electronic funds transfers (EFTs) and checks received. Generate deposits for checks received. Handle accounts receivable (AR) invoices, reversals, equipment invoices, and AP refunds.
• Reconcile: review and reconcile daily email communication of date input, match intercompany invoices to accounts payable (A/P) records, conduct monthly reconciliations of AR and income accounts.
• Create Intercompany billings: collect billing data on a weekly basis, format and input invoices accurate, and post intercompany invoices.
• Produce Reports: provide daily notifications of cash received by projects, generate and distribute AR aging reports regularly.
• Support General Ledger: post journal entries to maintain accurate financial records.
• Manage AR Inbox: respond to emails accurately, professionally, and in a timely manner, organize and account for attachments, and enter attachment data into the accounting system.
• Review Transactions for Policy Compliance: ensure accuracy in data entry, including amount, vendor name, billed-to name, GL account, job coding, and allowable vs. unallowable expenses; verify inclusion of required backup, such as proper invoices, detailed/itemized receipts, and approvals.
• Import Transactions into Accounting Systems: follow detailed procedures for importing transactions, confirm balance reconciliation after export/import.
• Maintain and Update Vendors: set up new vendors in the system, maintain W-9 images for vendor records, and update vendor addresses and ACH data.
• Process Weekly Cycle and Exception Payments: select subcontract payments based on release notifications, identify aged payables for payment, print payment runs to PDF format, print in-house checks and obtain authorized signature(s), and Confirm acceptance of payment files.
• Resolve Outstanding Invoices and Payments: conduct research to resolve outstanding invoice and payment issues, place stop payments when necessary, and reissue or request voids for incorrect payments.
• Reconcile Monthly Vendor Statements: request invoice copies as needed, research and resolve statement discrepancies.
• Maintain Company Credit Cards: add or delete users as necessary, order or cancel credit cards, make changes to credit limits, and report and reconcile outstanding credit card transactions.
• Other duties as assigned.

Knowledge, Skills, and Abilities:

• Skilled in 10-key typing.
• Skilled in Intermediate Excel.
• Skilled in customer services.
• Ability to prioritize, organize, and work well under stress to meet deadlines.
• Ability to task switch frequently while waiting for data completion.
• Ability to work flexible hours as required to meet deadlines.
• Adaptability to constant changes.
• Ability to learn new skills and embrace new responsibilities.
• Skilled in verbal and written communication such as: in-person, via phone, and email.
• Skilled in attention to detail.
• Skilled with a solutions-oriented mindset, with a positive attitude
• Ability to have a positive attitude with a solutions-oriented mindset.
• Ability to be reliable.
• Knowledge of the Small Business Administration\xe2\x80\x99s 8(a) program.
• Skilled in the Microsoft Office Suite and Adobe products.

Measures of Performance:

• Accuracy and timeliness of accounts receivable/general ledger and accounts payable entries (50%).
• Timely completion of monthly reconciliations and reports (20%).
• Exceptional customer service and teamwork (10%).
• Responsiveness and accuracy in providing requested information for audits and reviews (10%).
• Perform all duties in a safe and responsible manner (10%).

Required Qualification:

• High school diploma or GED is required.
• Minimum of 5 years of full-time accounts payable, accounts receivable, or general ledger experience in corporate accounting is required.
• Valid driver\xe2\x80\x99s license is required.

Preferred Qualifications:

• Experience in government contracting, the construction industry and a multi-company environment is required.
• Experience with Alaska Native Corporations and knowledge of the Small Business Administration\xe2\x80\x99s 8(a) program.
• Proficiency in the Microsoft Office Suite and Adobe products.
• Proficiency in Spectrum construction. UKG Pro software is preferred.

Work Environment:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Position may require close visual acuity to perform activities such as viewing a computer terminal and extensive reading.
• Position may require specific physical requirements include, but are not limited to, balancing, stooping, sitting for long periods of time, reaching, walking, lifting, talking, hearing, and performing repetitive motions.
• Position is subject to inside environmental conditions.

Physical Qualifications:
The Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Mobility: Must be able to stoop, kneel, reach, walk, lift, grasp, feel, talk, hear, and perform repetitive motions.
• Hearing: Must be able to hear audible safety alarms.
• Visual Acuity: Must be adequate to perform above listed tasks in a safe manner and perform activities such as viewing a computer terminal and extensive reading.
• Lifting: Must be able to exert up to 10 pounds of force occasionally and up to 10 pounds of force frequently, and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects, including the human body.

Benefits:Excellent salary and benefits package to include paid time off, paid holidays, comprehensive health insurance plan including medical, dental, vision, life insurance, long-term disability insurance, 401(k) plan with employer match.ContingencyContinued employment is contingent upon passing security clearance, drug screen, and background check.Equal Opportunity Employer StatementBristol Industries, LLC is an equal opportunity employer and offers any available positions to all, without regard to race, color, religion, sex, nation origin, age, disability, veteran status, parenthood, pregnancy, marital status, or changes in marital status, in accordance with applicable state and federal laws. This applied to recruitment, placement, pay, benefits, training, employment status changes, social and recreational programs, and other conditions and benefits of employment.As an Alaska-Native owned company, Bristol Industries seek out and hire qualified Alaska Native and other minorities.

Bristol Alliance of Companies