Job Description

Overview

The Department of Political Science is seeking a professional, detail-oriented and experienced staff assistant to join our distinctive department and provide key support for the department head, faculty, and students. This is a full-time, in-person position, Monday-Friday 8am-5pm. The Staff Assistant III serves as administrative support to the Department Head and serves as the Graduate Programs Coordinator. The Staff Assistant may train and supervise student employees. This position reports to the Department Head in Political Science.

Responsibilities

Responsibilities Related to Assisting Department Head (70%)

• Provide project support (departmental reviews, promotion and tenure, annual faculty review, departmental nomination packets, and annual donor report)
• Maintain department web pages.
• Assist in departmental initiatives, projects, and events
• Manage prospective student referral follow-up and tracking
• Provide general office support such as preparing or copying documents, placing phone calls, running errands, arranging meetings, etc.
• Collect grades for courses with Department Head oversight (i.e., undergraduate research, thesis/dissertation research, seminars, etc.) from advising, faculty, graduate programs committee.
• Support scheduling and document preparation for annual faculty reviews conducted by the Department Head
• Schedule group meetings with scheduling polls, arrange for IVC communications, and facilitate meeting documentation and content
• Provide administrative support for the department\xe2\x80\x99s scholarships
• Coordinate with faculty and the department head to develop the department\xe2\x80\x99s course schedule

Responsibilities Related to Graduate Programs Coordinator (30%)

• Serve as the Political Science Graduate Programs Coordinator and liaison to the School of Graduate Studies leadership
• Respond to inquiries from prospective graduate students and process applications for Graduate Programs Committee and faculty review
• Track student progress and maintain applicants
• Provide Graduate Program Director with regular and accurate information on graduate student progress, delinquencies, accomplishments, and issues
• Provide necessary forms and instructions to graduate students and advisors
• Work with Graduate Program Director and Business Services in submission of graduate student tuition awards, scholarships and stipends

Qualifications

Minimum Qualifications:

• A Bachelor\xe2\x80\x99s degree of any type earned from an accredited University OR an equivalent combination of education and experience.
• A working knowledge of office computing software including, but not limited to the use of Microsoft Office products (Excel, Word, Outlook), Windows and Box.

Preferred Qualifications:

• Experience in a service role involving interactions with staff and the public.
• Knowledge of or ability to learn and follow University policies and procedures.
• Knowledge of University-specific systems such as Banner, MyTime, etc.
• Skilled with basic office equipment, including printers, copiers, and telephone systems.
• Knowledge, Skills, and Abilities:
• Skilled with computer programs and related software.
• Excellent critical thinking skills.
• Skilled in creative problem solving.
• Good organizational skills.
• Strong verbal and written communication skills.
• Ability to handle sensitive and confidential business data and personal information.
• Ability to work without supervision.
• Knowledge of University policies and procedures.
• Excellent customer service skills.

Required Documents

Along with the online application, please attach: * Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under \xe2\x80\x9cResume/CV\xe2\x80\x9d

• Names and phone numbers of three references
• Cover Letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate with experience and education, plus excellent benefits

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights

Utah State University (USU) was founded in 1888 and is Utah\xe2\x80\x99s land-grant and space-grant university. USU is one of only 146 research institutions in the U.S. classified as R1 \xe2\x80\x9cvery high research activity\xe2\x80\x9d by the Carnegie Classification of Institutions of Higher Education. As one of the two premier research institutions in Utah, USU provides a high-quality education at an affordable price. With its main campus in Logan, the university serves approximately 27,500 students, including 24,255 undergraduates and 3,171 graduate students. USU Online has served students from all 50 states and 55 countries for 25 years.

USU\xe2\x80\x99s statewide system features three residential campuses, 30 total campus locations, and 23 Extension education centers. The university employs 903 full-time faculty members, 124 executive administrators, and 1,649 full-time support staff. USU offers 115 undergraduate majors, as well as 91 master\xe2\x80\x99s and 42 doctoral degrees. about USU.

A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.

The USU main campus is located in beautiful , a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.

USU is sensitive to the needs of dual career couples and provides a to support careers for partners who are also seeking employment.

USU endeavors to provide reasonable accommodations to ensure equal access in all aspects of employment to qualified persons with disabilities. To request a reasonable accommodation for a disability, please contact the university\xe2\x80\x99s ADA Coordinator in the Human Resource office at 435-797-0122 or submit a request at hr@usu.edu.

USU Land Acknowledgment

Please visit our website to learn about of the eight tribes of Utah.

*updated 05/2023

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU\xe2\x80\x99s non-discrimination policies:

Executive Director of the Office of Equity Matthew Pinner, , Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Matthew Pinner, , Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, Ut 84322

For further information regarding non-discrimination, please visit , or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481,

U.S. Department of Education, Denver Regional Office, 303-844-5695,

Utah State University