Job Description

Position InformationCurrent Vacancy Information:
There is one (1) vacancy with the , Counseling and Drafting Division. This position plans, assigns, supervises and reviews a variety of complex legal clerical and office services activities in a law office; participates in the most difficult aspects of work involved; and performs other related duties as required.If you qualify for the position, your name will be placed on an eligible list for further consideration. This list may be used to fill current and future vacancies in this department.Additional Job InformationApplications must be submitted online at to be accepted.Actual salary will be commensurate with applicable experience, pending approval.Some notifications will be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your email account in a timely manner. To ensure proper delivery, please make sure you:
- use a valid e-mail account;
- verify your e-mail address is entered correctly on your GovernmentJobs account;
- are subscribed to email notices;
- check your spam folders; and
- add and to your contact list.
Notifications may also be sent via text message if opted into the service. Data and text messaging fees apply.Minimum Qualification RequirementsAt time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.EDUCATION REQUIREMENT:
Equivalent to graduation from high school. Responsible work experience which demonstrated the ability to perform the essential functions of the job may be substituted for education.EXPERIENCE REQUIREMENT:
Six years of progressively responsible legal clerical work experience, two of which must have involved supervisory responsibilities.Such experience must have demonstrated knowledge of the principles and practices of supervision; legal terminology; form, content and use of legal documents, legal processes, procedures and precedents; filing systems of legal records; grammar, spelling and word usage as they pertain to legal activities; and law office practices and procedures; and the ability to plan, direct and coordinate the work of a clerical staff engaged in legal clerical activities; locate and abstract data from legal files and records; supervise the maintenance of filing systems of legal records and documents; and plan training programs for subordinates.DESIRABLE EXPERIENCE: Experience in the use of a personal computer to input, retrieve, and analyze data using data base, spreadsheets, word processing or similar programs.SUBSTITUTION: An Associate degree in legal office administration, legal assistant or paralegal may substitute for two years of the legal clerical experience requirement. There is no substitution for the supervisory legal clerical experience.Education obtained outside of the United States must be comparable to a degree earned at a regionally-accredited college/university in the United States. In order to receive credit for the education, a foreign credential evaluation (FCE) must be provided. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.Verification Requirement: You must submit evidence of your qualifying degree in order to be given credit for the substitution. Please attach an electronic copy of your diploma and/or official transcript which shows the embossed seal or applicable FCE to your application. Or mail a photocopy of your documents to the following address: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813. Unofficial transcripts will not be accepted. Copies will not be returned. All information on your documentation must be legible and complete in order to be given credit.Examination ProcessEDUCATION AND EXPERIENCE EVALUATION: In addition to meeting the above minimum qualifications, your application will be further evaluated. Your score will be based on the quality and quantity of your education, experience and/or other related job requirements and competencies applicable to the position. Failure to provide sufficient information may result in your application being rejected or your receiving a lower score.EXAMINATION WEIGHT:
Education and Experience Evaluation100%What are the benefits of being a City Employee?-- Vacation: Employees may earn up to 21 days per year.-- Sick Leave: Employees may earn up to 21 days per year.-- Holidays: 13 days a year; 14 days during election years.-- Training and Development: Computer, career, and personal enhancement courses are offered; curriculum designed for employee, supervisory, and management development.-- Medical, Dental, Prescription Drug, and Vision Care: Various health insurance plans are available. Premiums are subsidized by the City and deductible from pre-tax income for participants of the Premium Conversion Plan (PCP).-- Group Life Insurance: No cost for eligible employees.-- Deferred Compensation Plan: Invest in your future...choose to defer part of your pre-tax income for retirement.-- Retirement Plan: The Employees\' Retirement System (ERS) of the State of Hawaii administers retirement benefits for State and County employees. Employee contribution required.-- Commuter Choice Pre-Tax Benefits: Employees may designate certain transportation expenses (TheBus, LOTMA, Vanpool Hawaii, etc.) as a pre-tax item-- Parking: Some job locations offer parking on-site; others may have access to parking at low monthly rates.-- Direct Deposit: Direct deposit of paychecks to a designated financial institution is available.-- Employee Assistance Program (EAP): Confidential, professional counseling and resource referral.-- Public Service Loan Forgiveness (PSLF) Program: A federal program forgiving the balance of federal student loans for individuals working in public service. For program requirements and additional information, please visit:To view additional information, please visit our page.

• All benefits as stated above, are subject to eligibility requirements and to legislative and/or negotiated changes. Individuals are responsible for any related fees or charges that may apply.

01When applying for this position, please thoroughly complete the Education, Work Experience, and Supplemental Question sections of your application. The information provided in these sections, particularly the job-specific Supplemental Questions, will be used to determine whether you meet the qualification requirements for the job and your final score. Failure to provide detailed and complete information or submit any required documentation may result in your application being rejected or you receiving a lower score. If you have no experience in a particular area, indicate "none." Please do not submit resumes in place of completing any of these sections.

• I certify that I have read and understand the above statements.

02Describe your experience preparing and processing different types of legal forms and documents. Indicate which position listed in the Work Experience section of your application where you had such experience. Also explain the related court actions/legal processes that required such forms and documents.03Describe your specific supervisory responsibilities, and identify the number and title(s) of your subordinates. Indicate which position listed in the Work Experience section of your application where you had such experience.

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