Job Description

Requisition Number:

62319
Location:

Boulder, Colorado
City

Boulder
State

Colorado
Employment Type:

Temporary Staff
Schedule:

Part-Time
Posting Close Date:

05-Mar-2025
Date Posted:

21-Feb-2025
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Job Summary

The Department of Religious Studies at CU Boulder encourages applications for a Temporary Manager of Finance and Operations position! This role reports directly to the Chair of Religious Studies. In this capacity, the position will provide budgetary, financial, policy, and administrative support to the Department of Religious Studies and the Chair. The Manager is primarily responsible for policy related to department operations, including finance and human resources. This position does planning in consultation with the Chair and Associate Chairs.
This position will apply knowledge and interpret principles, rules, regulations, policies, precedents, and other guidelines specific to the College of Arts and Sciences, the University of Colorado Boulder, and the State of Colorado to advise with problem resolution, inquiries, answer questions, and provide information, technical issues and ensure timely and effective delivery of department, college, university services to faculty, staff, and student employees. Further, the person in this position must possess excellent communication and organizational skills and have the ability to successfully manage projects that may, at times, have competing priorities. Thus, the individual in this position must have an administrative background and skills in business administration, fiscal and personnel management.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.
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Who We Are

The Department of Religious Studies at CU Boulder combines the intimacy of a classic liberal arts education, the rigor of a strong graduate program, and a climate of engagement championed by a research-dedicated faculty who bring teaching to life with diverse experiences and unique perspectives. Our faculty is interdisciplinary, international, and experimental.
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What Your Key Responsibilities Will Be

Faculty Personnel Management:

Serve as the administrative manager responsible for, but not limited to, organizing new faculty orientation, faculty recruitment, faculty promotion, reappointment and tenure, and faculty merit. Serve as the primary point of contact for new faculty concerning university and departmental policies; general payroll questions; in-house travel and research grants; travel authorization and reimbursement; start-up funds; research accounts; faculty computer purchase program; and office space. Schedules meetings and compiles information for the Departmental Salary Committee for annual merit evaluation of faculty. Delegates and coordinates academic appointments, re-appointments, promotions, tenure, retention activities, and grievance procedures for department faculty. Compiles and organizes information for faculty and senior instructor reappointment, tenure and promotion. Keeps current records of faculty eligibility for sabbatical, reappointment, tenure, post-tenure review Maintains and disseminates current and accurate versions of departmental faculty rules. Maintains faculty elections for reappointment/tenure promotion; hiring; administrative positions; committee positions; and departmental faculty rule changes. Assures that all eligible faculty members are informed of balloting procedures and timelines. Assures security and secrecy of the balloting process as appropriate. Monitors faculty progress on submitting Faculty Report of Professional Activities; reminds faculty to submit reports; provides reports and other databases and information as requested to the Salary Committee. Serve as liaison for faculty to ensure they are provided the appropriate employment-related offices including the College, Faculty Affairs, Graduate School, HR Service Center, and Employee Services.

Financial Operations:

Fiscal Operations
Observes the financial operations of the department. Maintains and supervises the following accounts: General fund accounts; Auxiliary accounts; Grant accounts; Sponsored Projects; Gift accounts; Collaborates and advises Chair with monthly and yearly budget planning to align spending; Provides ad hoc reports from PeopleSoft, Cognos, etc. when requested.Evaluates departmental accounts on an ongoing basis to monitor the resources available for operations and special projects Analyze business operations for programmatic and fiscal efficacy and implement changes. BudgetEnsure compliance with approved budgets and policies, procedures, rules and regulations. Review budgets for all accounts to include: + Working with the chair and associate chairs to plan and forecast funding for instruction. + Working with faculty to plan income and expense for research grants and auxiliary operations such as conferences.
+ Providing status reports to Principal Investigators on all projects held by the individual investigator.
+ Manage faculty startup accounts ensuring that they are funded according to the terms of their agreements.
+ Monitors gift funds, donor contacts, endowment earnings/losses and spending practices.
+ Exerting expenditure control and enforcing ethical standards for expenditure of funds; and making budgetary decisions in the chair's absence.
Analyzes demand and prepares budget projections for department instructional fund and manages the related budget. Proposes actions to protect budgets, resolves deficits, and provide for unexpected or unique expenses. Ensure Department commitments are processed. Decides when to open or close new or unused speed types (ST), decides what ST is most appropriate for unusual and unexpected expenses, decides when to transfer budgets, revenues and expenses to best support the needs of the department. Expenditures:Provides revenue and expense tracking, and makes recommendations for Undergraduate and Graduate Programs on a regular basis to monitor the resources available for ongoing operations and special projects. Observes all accounting, purchasing and payroll functions to insure compliance with approved budgets and policies, procedures, rules and regulations. Authorizes expenditures. Responsible for purchasing, procurement, and buying and contracting. Maintains budget files so that they are accessible and explicable in case of examination or audit by university officials. Initiates payroll corrections, manages salary deficits, runs reports in HRMS and A&S portal as needed. Relationship Management:Liaise with related budget offices including the College's Budget Office, Office of Contract and Grants, HR Service Center, Bursars, etc. Compile information requested by the campus budget office or others. Reviews monthly and year-end statements, and authorizes accounts payable vouchers, purchase orders, transfer of funds forms, etc., for the Financial Service Center (FSC). Works with the Financial Service Center (FSC), authorizes and conducts financial transfers between departmental accounts, and into and out of the department.

Administrative and Operations Management:

Advises chair on departmental procedures and provides background information to departmental administrators and departmental committees that report to the chair. Supervise a collective procedural, policy, and judgment record/resource in order to provide department continuity. Analyze department resources to align with department goals and vision. Continually analyze processes, workflow, and operations to improve efficiency, compliance, and outcomes. Create an effective operation by promoting collaboration and cross-training among the staff. Manages and delegates additional duties as needed to meet department needs. Comment on and contribute to university-wide and campus policy as appropriate. Collaborate and coordinate with other administrative offices as needed to manage implementation of new systems or ensure compliance with new policies. Participates in hiring decisions. Collaborates with work unit to create daily tasks. Is aware of the status of projects/tasks that directly relate to the activities of the work unit. Reviews work for accuracy as needed and ensures set timelines are met.
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What You Should Know

This is a temporary, part-time position, anticipated to last 2 months. This role is working in-person.
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What We Can Offer

The hourly rate for this position is $27.45 - $30.89.
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Benefits

Temporary positions at the University of Colorado are not benefits-eligible, however, all positions are eligible for paid sick leave.
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Be Statements

Be creative. Be impactful. Be Boulder.
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What We Require

Bachelor's degree or equivalent experience. An equivalent combination of work experience and education may be substituted on a year-for-year basis. 1 year of experience in an administrative role in a large and sophisticated organization. 1 year in a leadership role and managing or supervising financial budgets.
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What You Will Need

Strong communication and interpersonal skills. Excellent attention to detail and proven ability to balance multiple complex priorities effectively. Demonstrated ability to work effectively in a team and within other collaborative work situations. High degree of professionalism, leadership, integrity, and ability to maintain confidentiality. Solid understanding of complex financial information and management systems in a regulatory framework. Proficiency using Microsoft Suite, in particular Excel. Proven track record of communicating effectively and building and maintaining relationships at all levels of an organization. Proven track record to proactively analyze issues in such a way as to foresee possible problems or concerns that may arise and to develop possible solutions and initiate related action with little close supervision. Ability to work effectively in an environment with multiple interruptions.
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What We Would Like You to Have

3+ years of experience in an administrative role in a large and complex organization. 3+ years in a leadership role including supervisory experience and managing or overseeing complex financial budgets.
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Special Instructions

To apply, please submit the following materials:A current resume. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.
Please apply by

3/5/2025

for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

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Posting Contact Information

Posting Contact Name:

Boulder Campus Human Resources

Posting Contact Email:

Recruiting@colorado.edu