Job Description

Description

Washington State House of Representatives

Exempt Recruitment Announcement

Workroom Clerk - Session Only (Non-partisan)

OPENS:

October 12, 2023

CLOSES:

Open Until Filled (first review will begin close of business October 27, 2023)

REPORTS TO:

Workroom Supervisor

LOCATION:

Thurston County -- Olympia, Washington

SALARY:

$3,296 - $5,714 monthly

(The above reflects the full salary range, salary will be based on the successful candidate\'s experience and qualifications and will likely be below the top of the range.)

About the House of Representatives:

The House of Representatives (House) comprises half of the Washington State Legislature and is made up of 98 members elected to serve two-year terms, representing 49 legislative districts. The House employs approximately 240 full-time year-round staff and 100 temporary session staff and interns. Staff workgroups include, nonpartisan staff, Democratic Caucus staff and Republican Caucus staff. The Legislature meets annually on the second Monday in January in the Capitol Building in Olympia. Regular legislative sessions take place January through March in even-numbered years and January through April in odd-numbered years. Special legislative sessions occur as needed.

Our workplace is on the beautiful Capitol Campus in Olympia. The 486-acre campus includes the Legislative Building and other historic structures, as well as popular parks and trails with views of Capitol Lake, Budd Inlet, and the Olympic Mountains.

The House of Representatives holds themselves to the Legislative Code of Conduct which expects the following:

• We conduct ourselves with self-awareness, self-respect, and professionalism;
• We treat others with respect, dignity, and civility, regardless of status or position; and
• We refrain from engaging in hostile, intimidating, offensive, or unlawful activities or behaviors that may amount to discrimination, harassment, sexual harassment, or bullying.

About the House Workroom: The House Workroom serves as the hub of the law-making process, tracking and recording all official action taken on legislation before the body. It is the primary office for receiving, processing, and distributing bills, amendments, document reports, and related data to the members of the House of Representatives, staff, and the public. In addition to managing the flow of documents in the House, the Workroom provides support to the House Rostrum during floor sessions.

Duties

How You\'ll Be Expected to Contribute:

• Assist in proofing and distributing all legislation, including bills, resolutions, and memorials.
• Maintain bill files.
• Assist in the production and distribution of legislative calendars.
• Assist in updating legislative bill status and records to reflect committee and floor activity as bills move through the legislative process.
• Process bill report packets which include publishing proposed substitute bills and amendments, recording roll call votes and committee action, verifying signatures, copying, and distributing referral packets and updating bill status.
• Process member requests to become additional bill sponsors, generate bill backs and file official bill copies.
• Process floor amendments which include recording and maintaining an amendment log, copying, distributing, and filing.
• Prepare transmittal slips for delivering House legislation to the Governor and Secretary of State.
• Deliver documents to the Senate, Governor\'s Office, and Code Reviser\'s Office.
• Assist with overtime tracking and coordination with House workgroups.
• Assist with the legislative concurrence and dispute process on behalf of Chief Clerk\'s Office with the Workroom and partisan caucuses.
• Provide administrative office support to the Chief Clerk\'s Office.

Qualifications

The Successful Candidate Will Meet These Qualifications:

• General clerical and data entry experience.
• Strong organizational skills and excellent attention to detail.
• Ability to understand and follow directions; learn and perform repetitive tasks accurately and efficiently; read, write, and file alphabetically and numerically; and operate computers, copiers, and general office equipment.
• Ability to maintain confidentiality and project non-partisan behavior.
• Ability to work under time constraints and maintain effective working relations.
• Available to work long and/or irregular hours as required during the legislative session which includes evenings, weekends, and holidays from January 8, 2024 to March 8, 2024.

Desirable/Preferred Qualifications:

• One year of college or business school course work.
• Direct experience with the legislative process and familiarity with state government.
• Familiarity with Microsoft Teams, SharePoint and Zoom.

Note: Diverse backgrounds in education and experience could be successful in this role and will be considered. Candidates with any combination of experience that demonstrates the ability to perform the work will be considered.

Supplemental Information

Conditions of Employment/Working Conditions:

This position requires an onsite/in-person presence in Olympia during session and must be able to frequently work more than 40 hours per week including evenings, weekends, and holidays during legislative sessions.

Benefits:

This position is temporary and is not eligible for benefits.

How to Apply:

Intrigued? If so, please submit the below items to apply (reminder first review will begin close of business October 27, 2023:

(1) a letter of interest specifically addressing the qualifications;

(2) a current resume describing in detail your experience and education; and

(3) a minimum of three professional references, including one supervisor, with contact information (e.g., address, e-mail address, and telephone).

Those being considered will be invited to an in-person skills test mid-November (areas of focus will be following instructions, numerical filing, and attention to detail with accuracy). Successful candidates will move forward to a virtual interview first week in December. The position is expected to start on or about January 2, 2024.

Questions about the position and application process may be sent to .

The Washington State Legislature is an equal opportunity employer and does not discriminate based on race, creed, color, national origin, sex, marital status, sexual orientation/gender identity, age, disability, honorably discharged veteran, or military status, or using a trained service animal by a person with a disability. We encourage people of all backgrounds to apply, including those listed above and those with other diverse life experiences. Persons requiring reasonable accommodation in the application process or requiring information in an alternative format may contact House ADA Coordinator Kyle Overmiller at or 360-786-7271, or TTD 1-800-635-9993. Those with a hearing impairment in need of accommodation are encouraged to contact the Washington Relay Service at 1-800-676-3777 or www.washingtonrelay.com.

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